Executive Assistant to Founder – High Fashion Brand (Notion Development Specialist + Full Ownership Required)

Type of Work: Full Time
Wage / Salary: $5 per hour
Hours per week: 60
Date Updated: 21 April 2026
Job Overview
We are looking for an exceptional, highly proactive Executive Assistant who will become the right-hand to the founder of an international high-fashion brand operating across Europe, USA and Asia.
This is not a standard assistant role. You will act as an extension of the founder: structuring operations, managing communications across time zones, driving projects to completion, and ensuring nothing falls through the cracks.
Odoo is our single source of truth and central control panel.
You are expected to fully master, set up and maintain Odoo as the backbone of all our operations. Every task, every file, every communication and every deliverable must live inside Odoo.
Key Responsibilities
• Take full ownership of daily operations and priorities
• Manage all communications (email, WhatsApp, internal teams, clients, suppliers)
• Coordinate with retail stores, logistics, production and partners
• Structure tasks, create reports and maintain perfect overview
• Support operations across multiple entities and time zones
• Proactively solve problems and take initiative without being asked
• Log every hour in Odoo Timesheets with clear description + attach all delivered work (CVs, contracts, reports, spreadsheets, research, etc.)
• Keep Odoo perfectly organized and up-to-date at all times
Important Clarifications
• This role is not focused on finance or accounting (you will collaborate closely with our finance responsible)
• You will work directly and daily with the founder
• Full commitment and long-term mindset required (this is not a short-term gig)
Requirements (we only want the best)
• Exceptional organizational and communication skills
• Extremely proactive mindset – you anticipate, you act, you own
• Able to handle high pressure and multiple priorities simultaneously
• Fluent in English (written + spoken) at a professional level
• Comfortable communicating with high-level clients and business partners
• Proven experience as Executive Assistant / Operations Manager / Coordinator
• Strong experience with Odoo (or proven ability to master complex systems quickly)
• Interest in fashion / luxury is a big plus
• Willing to travel internationally (Ibiza, Los Angeles, China, and other locations) when needed
What we expect from day 1
• Perfect daily use of Odoo (Timesheets + file attachments)
• Full transparency and detailed reporting
• 60 high-quality hours per week
• 100% ownership attitude
If you are someone who thrives in a fast-paced, high-standard environment and is ready to treat this role as your own business within the company, we want to hear from you.
Only serious, long-term candidates who are ready to master Odoo and deliver at the highest level should apply.