Studio Project Coordinator — Savage Forms

We’re hiring a project coordinator who will run the day-to-day of our studio — the kind of person who thrives on keeping complex projects moving, clients informed, and every detail accounted for.

About Savage Forms
Savage Forms works on high-end residential and hospitality spaces that feel collected, not decorated — designed, precise, and sourced with intention. Our work spans high end residential renovations in Sagaponack and Miami to ambitious hospitality builds in Costa Rica and Atlanta.

We move fast, think globally, and care deeply about execution. We’re building a studio where great ideas don’t get lost in chaos — and that’s where you come in.

About the Role
You’ll be the operational backbone of Savage Forms — the person ensuring 10+ concurrent projects stay organized, on schedule, and moving forward.

This is a project coordination role first, with light design support where helpful. You will not be responsible for CAD, modeling, or technical drawings — we have dedicated specialists for that. But ability to easily modify CAD drawings, or relevant design softwares are a big +++/

You’ll coordinate people, timelines, decisions, and communication — while helping translate design ideas into clear, polished presentations that clients can confidently approve. You'll prep client presentations, gather specified products to present, run budgets and track deadlines.

If you love structure, communication, and making complex projects feel seamless, this role is for you.

What You’ll Own
Project Management & Operations
Manage timelines across multiple projects using tools like ClickUp and Gantt charts
Keep deliverables, decisions, and dependencies on track
Proactively identify risks, bottlenecks, and gaps — and solve them before they escalate
Maintain organized project documentation and workflows

Client Communication & Leadership
Serve as a primary point of contact for clients across multiple projects
Run weekly check-ins and keep communication clear, proactive, and organized
Translate design updates into clear next steps and decisions
Build trust by being responsive, thoughtful, and detail-oriented

Vendor & Procurement Coordination
Source materials and vendors globally (we’ll guide you on this)
Request quotes, track orders, and manage procurement timelines
Coordinate between vendors, designers, and contractors to ensure alignment

Construction & Execution Support
Coordinate with GCs and external architects on timelines and deliverables
Track progress and ensure materials and decisions are aligned with project schedules
Help keep projects moving smoothly from concept through execution

Design Support (Light)
Create polished presentations, mood boards, and client decks (Canva preferred)
Support early-stage design thinking through research, references, and organization
Help translate ideas into visuals that clients can understand and approve
Photoshop or visual editing skills are a plus

Studio Operations
Help the studio run smoothly day-to-day
Track expenses, maintain files, and improve systems
Identify ways to streamline workflows and increase efficiency

What You D ----------
This is a high-trust role. You’ll have real input on:
How projects are structured and managed
Tools, systems, and workflows we use
Vendor coordination processes
How we communicate with clients and run projects day-to-day

Who You Are
3–6+ years managing projects (design, construction, hospitality, or similar fields preferred)
Exceptionally organized — you can manage multiple moving pieces without losing clarity
Strong communicator — clear, calm, and professional with clients and teams
Proactive — you don’t wait to be told what’s broken
Detail-oriented without losing sight of the big picture
Comfortable working remotely and independently
Interested in design, even if you’re not a technical designer

Must-Have
Proven project coordination experience
Background in Architecture, Interior Design or Graphic Design
Strong written and verbal English
Experience managing timelines, stakeholders, and deliverables
Comfort with tools like ClickUp, Google Workspace, or similar

Nice-to-Have
Canva and/or Photoshop skills (for presentations and light design work)
Experience in interior design, architecture, or construction environments
Exposure to procurement or vendor coordination
International experience or sourcing familiarity
Spanish or another second language

Compensation & Benefits
$6/hr-$7/hr
Fully remote (Americas/Europe time zones preferred)
Flexible schedule with core weekly touchpoints
Generous PTO + holiday closures
Real opportunity to grow into a leadership role

How to Apply
Send a short video + résumé to ---------- us about a project where you brought order to complexity and made things run better. Keep it short — 150 words is plenty.