Executive Assistant + Operations VA

We are looking for a highly organised, proactive, intelligent remote team member to become the founder’s right hand.

This is not a basic VA role.

You will help run the day to day admin and operations of multiple growing businesses while the founder focuses on growth, strategy, and expansion.

You must be reliable, sharp, fast, and able to think for yourself.

Responsibilities

Manage inboxes and communications

Calendar management and scheduling

Follow up suppliers, contractors, clients, and leads

Build and maintain Google Sheets dashboards

Track KPIs and weekly reports

Research products, suppliers, competitors, and business opportunities

Organise documents, systems, and workflows

Create SOPs and improve processes

Manage task lists and priorities

Customer service responses when required

Assist with hiring coordination and project management

Use AI tools like ChatGPT to improve efficiency

Handle general admin tasks quickly and accurately

Requirements

Excellent written and spoken English

Highly organised and detail focused

Strong Google Sheets / Docs skills

Able to solve problems without constant supervision

Reliable internet and computer

Professional attitude

Fast learner

Can manage multiple moving parts calmly

Previous EA, Operations, or VA experience preferred

Bonus Skills

Bookkeeping knowledge

Marketing understanding

WordPress / website updates

Canva

Project management software

Automation tools

Hours

Full time preferred
Monday to Friday

Pay

Competitive based on skill and experience.
Please include your expected monthly salary.

To Apply

Send the following:

Your resume

Short introduction about yourself

Why you are a strong fit for this role

Examples of systems or dashboards you have built

Your expected monthly salary

Your favourite productivity tool (to show attention to detail)

We are looking for someone long term who wants to grow with the business.