QuickBooks Bookkeeping Assistant + AR/Admin Support

We are a growing U.S.-based accounting firm (Muhammad Endeavors Financial Services) looking for a detail-oriented and reliable Bookkeeping Assistant to support both our client work and internal company operations.

This is a long-term role with growth opportunities as our firm continues to expand.

You will assist with bookkeeping for 15+ client accounts as well as help manage our internal invoicing, collections, and administrative processes.

RESPONSIBILITIES

Client Bookkeeping (Primary)

* Categorize transactions in QuickBooks Online
* Perform monthly bank and credit card reconciliations
* Review and clean up uncategorized transactions
* Maintain accurate financial records
* Assist with monthly close processes

Internal Bookkeeping (MEFS)

* Maintain bookkeeping for our internal company (MEFS)
* Track income and expenses accurately
* Ensure books are clean and up to date at all times

Invoicing & Collections

* Create and send client invoices (monthly & as needed)
* Maintain an organized accounts receivable (A/R) tracker
* Monitor outstanding invoices and payment status
* Prepare follow-up messages for unpaid invoices (for review/approval)
* Flag overdue accounts (30/60/90 days) for action
* Assist in keeping billing and collections organized and up to date

Note: All client communication will be reviewed and approved before being sent.

Admin Support

* Organize client documents in Google Drive
* Assist with onboarding new clients
* Maintain internal trackers and checklists
* Support day-to-day administrative tasks

REQUIREMENTS

* Strong experience with QuickBooks Online
* Experience with invoicing and accounts receivable (A/R)
* High attention to detail and accuracy
* Strong organization and follow-through
* Ability to communicate professionally with clients
* Reliable internet connection

BONUS (NOT REQUIRED BUT A PLUS)

* Experience working with U.S.-based accounting firms
* Familiarity with A/R follow-ups and collections
* Experience with Google Sheets, Slack, or CRM tools

HOURS

* 12–15 hours per week to start
* Opportunity to increase hours as we grow

PAY

* $3 - $6/hour (based on experience)

WHY WORK WITH US?

* Long-term, stable position
* Growing firm with opportunity for advancement
* Clear systems and processes
* Professional and supportive environment

HOW TO APPLY (IMPORTANT)

To be considered, please follow ALL instructions:

1. Put the word “BALANCE” at the top of your application
2. Record a 1–2 minute Loom video introducing yourself and your experience with QuickBooks and invoicing
3. Answer this question: How would you handle a bank account that is not reconciling?

Applications that do not follow these steps will not be considered.