Office Manager – HVAC Company (Los Angeles, USA) – Full-Time, Immediate Start

Position: Office Manager

Location: Los Angeles, USA (Remote candidates can apply if able to manage US operations)

Start Date: Immediate

Job Type: Full-Time

Your Role:
You will be the backbone of our office, keeping operations smooth and our clients happy. Your main responsibilities will include:

Answering calls and communicating with clients in a friendly, professional manner
Scheduling jobs and coordinating with field teams using HouseCall Pro
Creating estimates, sending them to clients, and following up until approval
Tracking jobs, payments, and customer communications efficiently
Handling administrative tasks such as invoices, purchase orders, and reporting
Supporting leadership with daily operations and team coordination

Requirements:

Proven experience in customer service, office management, or HVAC administration
HouseCall Pro experience is a must
Ability to create and manage estimates, schedule jobs, and follow up professionally
Strong organizational, multitasking, and communication skills
Professional, detail-oriented, and proactive mindset
Comfortable coordinating with field teams and clients

Preferred Skills:

Knowledge of HVAC terminology and services
Experience with billing, vendor coordination, and project tracking
Ability to work independently in a fast-paced environment

Why Join Us:

Full-time, stable employment with growth opportunities
Work in a supportive, collaborative team environment
Play a key role in helping a growing HVAC company succeed

How to Apply:
Send your resume and a short cover letter highlighting:

HouseCall Pro experience
HVAC knowledge or experience
Customer service experience
Availability for immediate start