Medical Records Clerk

We are seeking a detail-oriented and highly organized Medical Records Clerk to join our personal injury law firm. The ideal candidate will play a vital role in supporting our legal team by managing and processing medical records and bills for our clients. This position requires strong communication skills, exceptional attention to detail, and the ability to work independently in a fast-paced environment. The successful candidate will demonstrate strong ownership of their workload, proactively managing tasks, tracking progress, and anticipating next steps without the need for frequent oversight.

Key Responsibilities:

• Request and Follow-Up: Request medical records and bills from healthcare providers and proactively follow up to ensure timely receipt.
• Data Entry: Accurately enter data fro ---------- dical records and bills into our case management system, including medical codes, CPT codes, providers, and other relevant details.
• Verification & Processing: Review, verify and process incoming medical records and bills to ensure accuracy, completeness, and consistency with case files in preparation for demand drafting.
• File Review: Conduct thorough file reviews to confirm all necessary medical records and bills have been received and are complete for demand drafting.
• Communication: Serve as a liaison between the firm and medical providers to resolve discrepancies, clarify information, and request additional documentation.
• Organization: Maintain an organized system for tracking requests, deadlines, and follow-ups.
• Confidentiality: Handle sensitive medical information in compliance with HIPAA and all applicable regulations.

Qualifications:

• High school diploma or equivalent; additional education or training in medical terminology or coding is a plus.
• Prior experience in a medical records department, healthcare setting, or law firm is preferred.
• Strong attention to detail and excellent organizational skills.
• Effective written and verbal communication skills.
• Ability to prioritize and manage multiple tasks while meeting deadlines.
• Familiarity with medical terminology, billing processes, and CPT codes is highly desirable.
• Must have dual monitors and a dedicated laptop or desktop computer (Windows operating system required) to perform job duties effectively.

Work Schedule & Expectations:

• Full-time position, Monday through Friday
• 8:30 AM to 5:00 PM Central Standard Time (CST)
• Mandatory Monday Zoom huddle at 9:07 AM (CST), with cameras on to support engagement and team collaboration
To support productivity, accountability, and efficient workflow management in a remote environment, the firm may implement a time-tracking tool (such as DeskTime or a similar application). This is intended solely to promote transparency, optimize team performance, and ensure accurate tracking of work hours.

Why Join Our Team?

We are a dynamic law firm dedicated to delivering exceptional service to our clients in a supportive and collaborative environment. As part of our team, you will have the opportunity to make a meaningful impact while continuing to develop your professional skills.

How to Apply:

Please submit your resume and cover letter outlining your relevant experience and why you are a strong fit for the Medical Records Clerk role at Collins Law, LLC. Be sure to include the word “Interested” at the top of your resume to demonstrate your attention to detail and enthusiasm for the position. Applications without this requirement will not be considered.

Equal Opportunity Employer:

Collins Law, LLC is an equal opportunity employer and values diversity in the workplace. We do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other legally protected characteristic. We are committed to fostering an inclusive environment where all employees feel valued and respected.