Accounts Payable & Procurement Assistant

We're hiring on behalf of a US-based wholesaler looking for a detail-oriented AP & Procurement Assistant to join their team on a contract basis. You'll be responsible for reviewing and verifying factory invoices against packing lists, purchase orders, and item receipts in NetSuite, ensuring accuracy in vendor billing and supporting purchasing and inventory reconciliation.

Please mention if you have NetSuite/related ERP experience in your application, and include an email address linked to your MS Teams account. Applications without an email linked to an MS Teams account will NOT be considered.

What you'll do:
– Receive and review vendor invoices for completeness and accuracy
– Perform three-way matching between invoices, packing lists, and NetSuite purchase orders
– Collaborate with purchasers to confirm additional or modified invoices sent by factories
– Edit and verify item receipts in NetSuite to ensure alignment with actual orders and shipments
– Communicate with vendors and internal departments to resolve discrepancies
– Maintain accurate records and documentation for audit and reporting purposes

What we're looking for:
– Experience working in NetSuite's AP and procurement modules (item receipts, purchase orders, vendor bills)
– Familiarity with purchasing workflows and invoice verification in a product-based or wholesale business
– Advanced English writing and speaking skills
– Available to work full overlap with US Eastern Time
– Comfortable working independently with minimal day-to-day supervision
– Experience communicating with Chinese factories or suppliers is strongly preferred
– Mandarin or Cantonese proficiency is a plus but not required