Remote Executive Operations Assistant

Remote Executive Operations Assistant (Full-Time, Long-Term Role)

About the Role
We are a fast-growing private healthcare business based in the United Kingdom, specialising in advanced dentistry including implants, smile makeovers and cosmetic treatments.
We operate using structured systems, dashboards and performance tracking, and we are building towards becoming a multi-site organisation.

We are looking for a highly organised, detail-oriented Remote Executive Operations Assistant to support leadership with reporting workflows, operational coordination, and executive support tasks.
This is a long-term position with the opportunity to grow into a more senior operations support role as the business expands

Key Responsibilities
Operations & Reporting Support (Primary Focus)
You will help maintain the accuracy and consistency of business reporting systems by:
Updating structured KPI dashboards in Google Sheets
Maintaining internal tracking systems for treatment coordination and marketing performance
Preparing daily and weekly summary reports
Reviewing data for accuracy and flagging inconsistencies
Supporting reporting workflows used by leadership for decision-making
Monitoring follow-up pipelines and highlighting outstanding actions where required
Accuracy and attention to detail are essential in this area of the role.
Executive Support Responsibilities
You will provide structured administrative support to the clinic directors, including:
Managing renewals and compliance-related deadlines (e.g. insurance, servicing schedules)
Researching and coordinating travel arrangements
Monitoring subscriptions and service accounts
Organising and prioritising email communications where required
Preparing and formatting documents, summaries and reports
Tracking upcoming tasks and proactively flagging actions needed
This part of the role helps reduce leadership workload and improve operational efficiency.
Personal Brand Coordination (Light Social Media Support)
You may also assist with coordination of personal professional Instagram accounts by:
Organising and scheduling content from existing materials
Preparing captions or formatting posts
Supporting posting consistency
Tracking engagement trends where relevant
This is a coordination role rather than a creative marketing role.

Candidate Requirements
We are looking for someone who is:
highly detail-oriented and accurate
organised and proactive in managing tasks
comfortable working with Google Sheets daily
confident communicating in written English
reliable and consistent in following structured processes
able to handle confidential business information professionally
interested in a long-term position within a growing organisation

Preferred (but not required):
experience supporting executives or leadership teams
experience maintaining dashboards or tracking systems
experience working with CRM platforms
experience supporting healthcare or professional service businesses
Working Structure

Full-time role (40 hours per week)
Long-term position
Partial overlap with UK working hours required
Structured onboarding and clearly defined responsibilities
Opportunity to grow with the organisation as it expands

Why Join This Role
This position offers:
long-term stability
clear expectations and structured systems
professional leadership environment
involvement in operational decision-support workflows
opportunity to develop into a senior remote operations support role over time ????