Nonprofit Senior Bookkeeper

About the Firm
We are a USA-based accounting and advisory firm dedicated exclusively to serving nonprofit organizations and mental health practices. We manage the complete accounting cycle for a portfolio of nonprofit clients simultaneously, delivering accurate, timely, and audit-ready financial records. Our clients trust us with the financial foundation of their missions. Every tea ---------- mber we bring on is expected to perform at a professional level from day one, follow our documented systems, and take genuine ownership of their client portfolio.

About the Role
We are seeking an experienced Senior Bookkeeper to own the full accounting cycle for a portfolio of nonprofit clients. This role begins part-time and expands to full-time as performance benchmarks are met. You will work within our established systems and be accountable to firm-wide accuracy and deadline standards from day one. This is not an entry-level role. You are expected to arrive with a fully developed competency in nonprofit accounting and the professional judgment to apply it independently across multiple clients in a remote environment.

Full Accounting Cycle Management
- Record and classify all transactions on an accrual basis in the accounting system with proper account coding, class tracking, and fund designation.
- Manage accounts payable and accounts receivable: enter vendor bills, process payments, record invoices, and apply receipts accurately.
- Prepare and post all month-end journal entries, including accruals, prepaid amortization, depreciation, and deferred revenue schedules.
- Complete bank, credit card, and balance sheet account reconciliations to zero variance every month without exception.
- Review the trial balance for anomalies, transposition errors, and misclassifications before financials are issued to clients.
- Produce and deliver month-end financial statements: Statement of Financial Position, Statement of Activities, and Budget vs. Actual reports.

Nonprofit-Specific Accounting
- Apply FASB ASC 958 and ASU ---------- standards, including proper net asset classification (with donor restrictions and without donor restrictions).
- Track restricted and unrestricted funds separately and release restrictions when grant conditions are met with proper journal entry documentation.
- Allocate expenses across program services, management and general, and fundraising functions using class tracking in QBO.
- Prepare grant expenditure reports and supporting schedules for client grant reporting requirements.
- Support Form 990 preparation by maintaining clean, organized records and preparing schedules as requested.
- Coordinate with external auditors by providing supporting documentation, reconciling the PBC (Prepared by Client) list items, and responding to audit requests.
- Record semi-monthly payroll journal entries with accurate allocation across cost centers, grants, and functional expense categories.
- Reconcile payroll liability accounts monthly and confirm tax deposits are accurately reflected in the books.

Quality Control and Communication
- Identify errors, inconsistencies, and missing information proactively before they reach the client.
- Proactively communicate issues to the firm owner, team leads, and clients, including a proposed resolution in every notification.
- Meet all client deliverable deadlines, maintaining an accuracy benchmark across all client work.
- Manage workload without micromanagement and follow the firm’s documented processes.

Required Qualifications
- Minimum 5 years of accrual-basis nonprofit accounting experience with demonstrated ability to apply accrual accounting, including fund accounting, net asset classifications under ASU ---------- , grant tracking, and functional expense allocation independently and without supervision.
- Experience managing multiple clients simultaneously in an outsourced accounting firm or agency setting. Sequential full-time employer roles are not equivalent.
- Minimum 12 consecutive months of fully remote, self-directed work with independent deadline management.
- Advanced proficiency in QuickBooks Online, Xero, Asana, Google Workspace, and Microsoft Office.
- Professional written and verbal communication in English, including the ability to explain accounting issues clearly to non-accounting clients.
- Revenue Recognition: Demonstrated ability to apply ASC 606 and ASC 842 standards, specifically managing revenue recognition based on grant documents, funder restrictions, and milestones.
- Technical Mastery: Deep understanding of U.S.A GAAP and grant compliance standards.
- Startup Mindset: Ability to context-shift between a variety of clients and thrive in an agile, fast-paced environment.
- Experience supporting Form 990 preparation and annual audit coordination.
- Familiarity with federal, state, or foundation grant compliance reporting requirements.