Quickbooks Certified Bookeeper

Outsourced Bookkeeper (Remote) — Vesti

Overview
Vesti is a growing sandwich company focused on catering and wholesale operations, with additional revenue from pop-ups and events. We’re looking for a sharp, reliable bookkeeper to own the day-to-day financial operations and keep the business financially dialed as it scales.

This is not a passive data entry role—you will be responsible for maintaining clean books, accurate reporting, and real financial visibility across multiple revenue streams.

Key Responsibilities
Transaction Management
Categorize all bank and credit card transactions in QuickBooks Online
Maintain accurate, up-to-date books at all times
Perform regular bank and credit card reconciliations

Accounts Payable
Enter all vendor bills, receipts, and expenses into QuickBooks
Track due dates and maintain organized payables
Prepare payments for approval (ACH, check, etc.)
Flag duplicate, unusual, or missing expenses
Revenue & Financial Tracking
Accurately record and reconcile revenue from:
Catering orders
Wholesale accounts
Pop-ups/events (secondary)
Ensure proper separation of revenue streams for reporting
Track customer payments and outstanding receivables (if applicable)

COGS & Operational Accounting
Track cost of goods sold (food, packaging, labor where applicable)
Maintain clean categorization of:
Ingredients
Supplies
Kitchen and production costs
Support visibility into margins across catering and wholesale channels

Financial Organization
Maintain a clean and scalable chart of accounts
Ensure all transactions are properly documented (receipts, invoices attached)
Keep vendor and customer records organized
Reporting & Visibility
Produce monthly financials (P&L, Balance Sheet, Cash Flow)
Track key metrics:
Gross margin by revenue stream
COGS trends
Cash flow position
Identify inconsistencies, errors, or financial leaks proactively

Collaboration
Attend recurring finance meetings with ownership
Communicate clearly in fluent English (verbal + written)
Coordinate with CPA/accountant for tax filings and compliance
Support month-end and year-end close

Requirements
Experience with QuickBooks Online - Certification is a Bonus
Proven bookkeeping experience (food, catering, wholesale, or CPG preferred)
High attention to detail — accuracy is non-negotiable
Fluent English — must actively participate in meetings
Organized, responsive, and consistent with deadlines
Comfortable operating in a fast-moving, growing business

Nice-to-Haves
Experience with catering or food production accounting
Familiarity with inventory and COGS tracking
Experience with wholesale / invoice-based revenue
Familiarity with POS systems (Square, etc.) for event revenue
Experience cleaning up or restructuring messy books

Scope & Expectations
Ongoing weekly bookkeeping
Monthly close ownership
Participation in finance calls
Ability to scale systems as business complexity increases

What Success Looks Like
Books are consistently clean, current, and accurate
Revenue streams are clearly tracked and reconciled
No missed bills or disorganized expenses
Financials are reliable enough to operate and make decisions from
Issues are identified early, not after the fact

Applications Requirements
3 Reachable Employment References, Emails and names provided in the body of your response
Subject Header: Vesti Bookkeeper Application [Your Name Here]
If Applications requirements are not met, your application will not be reviewed.