Finance & Operations Assistant (QuickBooks & Google Sheets Expert)

We are looking for a detail-oriented
Finance and Operations Assistant to handle the day-to-day bookkeeping and data tracking for a federal construction firm. This is not just a "data entry" role; we want a teammate who understands the "why" behind the numbers.
The primary focus is financial accuracy—managing QuickBooks, reconciling accounts, and maintaining complex Google Sheets for job costing. We are starting this as a **part-time position (approx. 20 hours/week)** with the goal of moving into a full-time role as you become an essential part of our operations.
Compensation & Growth
* **Starting Rate:** $7.00 – $10.00 USD per hour (depending on experience).
* **Growth Potential:** We believe in rewarding high performance. If you are "killing it"—providing high value, catching errors, and helping the company run smoother—there is significant room for your salary and responsibilities to grow.
Key Responsibilities
1. Finance & Bookkeeping (Core Focus)
* **QuickBooks Management:** Import bank statements, categorize expenses for tax purposes, and perform weekly reconciliations.
* **Job Costing:** Use receipts and digital data to create detailed expenditure reports for specific project items.
* **Financial Tracking:** Update the Cashflow Statement, Profit & Loss (P&L), and Debt Schedule weekly.
* **Spreadsheet Analysis:** Use Google Sheets to total weekly expenditures, compare them against monthly billings, and project expenses against cash on hand.
* **Data Visualization:** Maintain simple graphs in Google Sheets showing expenditures versus cashflow.
2. Payroll & Equipment Admin
* **Payroll Support:** Review weekly employee hours for accuracy, import them into the payroll system (Square), and send them to the owner for final review.
* **Payment Calendar:** Track equipment and rental payment dates; send out reminders at least one week in advance.
* **Equipment Logs:** Update Google Sheets for equipment maintenance and damages.
3. Operational Support & Coordination
* **Daily Reporting:** Coordinate with the project Foreman to collect daily site photos and a brief summary of work accomplished.
* **Weather & Team Sync:** Fill out daily weather reports and help set the agenda for weekly tea ---------- etings.
* **Team Collaboration:** We want a collaborator, not someone who works in total isolation. You will be expected to communicate openly, ask questions, and suggest improvements to our processes.
Technical Requirements
* **QuickBooks Expertise:** You must be comfortable reconciling statements and categorizing expenses by job.
* **Google Sheets Advanced Skills:** You must be highly skilled with formulas, pivot tables, and creating professional-grade charts/graphs.
* **Financial Literacy:** A strong understanding of P&L statements, job costing, and cashflow management.
Qualifications
* Experience in a finance-heavy VA role or a background in accounting/bookkeeping.
* **Proactive Communication:** You don't wait to be told what to do; you see a deadline approaching and you hit it.
* **Attention to Detail:** You take pride in "clean" books and error-free spreadsheets.
* Excellent written English for reporting and team communication.
****Important Application Instruction
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