Administration & Recruitment Support Specialist (Remote)

Administration & Recruitment Support Specialist (Remote)

Company Overview:
We are a fast-paced, growing business looking for a highly organised and proactive Administration & Recruitment Support Specialist to help keep our operations running smoothly. This role is ideal for someone who thrives in a dynamic environment and enjoys a mix of admin, marketing, and recruitment support tasks.

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Role Overview:
This is a full-time remote role supporting day-to-day administration, recruitment processes, and internal operations. You will work closely with the team to manage workflows, support candidates, and ensure high standards of organisation and communication across the business.

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Key Responsibilities:

General Administration

* Manage internal admin requests and daily team queries
* Answer inbound calls and support communication channels
* Take meeting minutes and assist with team coordination
* Organise internal events, milestones, and staff recognition
* Manage and update internal systems and tools
* Liaise with internal teams to align priorities

Marketing & Content Support

* Assist with onboarding communications and welcome materials
* Create basic graphics and presentations (Canva or similar)
* Support internal campaigns and content initiatives
* Manage testimonials and website updates
* Prepare welcome packs and onboarding materials

Recruitment Administration & Compliance

* Format CVs and recruitment documentation
* Conduct reference checks and verification processes
* Maintain accurate candidate records in CRM systems
* Support onboarding and resolve candidate queries
* Manage inboxes and respond to time-sensitive requests
* Post and update job advertisements
* Track compliance requirements (e.g. checks, forms, documentation)
* Assist with placement approvals and employment documentation

Reporting & Operations Support

* Prepare reports and assist with data tracking
* Update internal systems with performance and activity data
* Support compliance processes and approvals
* Assist with troubleshooting system or data issues
* Provide general support across high-volume recruitment workflows

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Requirements:

* Previous experience in administration, recruitment support, or virtual assistant roles
* Strong organisational and multitasking skills
* Excellent written and verbal English communication
* High attention to detail and ability to follow processes
* Comfortable using multiple systems and tools
* Ability to work independently and meet deadlines

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Nice to Have:

* Experience with CRM or recruitment platforms (e.g. Bullhorn or similar)
* Familiarity with Canva or basic design tools
* Experience in recruitment or HR support
* Understanding of compliance and onboarding processes

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Working Details:

* Full-time remote role
* Must be available during business hours (specify timezone if needed)
* Long-term opportunity for the right candidate

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To Apply:
Please include:

1. A brief video summary of your relevant experience
2. Examples of similar work (if available)
3. Your availability

We’re looking for someone reliable, detail-oriented, and proactive who can become a key part of our team.