Legal Recruiting Operations Coordinator

Overview:
You will own day-to-day recruiting operations. Your role is to keep candidate processes moving with precision across materials, submissions, scheduling, and follow-ups.

This is a detail-heavy, fast-moving role. Accuracy and responsiveness matter.

What You’ll Do:
- Maintain candidate pipeline in Notion (statuses, tasks, next steps)
- Collect and QA candidate materials (resume, deal sheet, writing sample, transcripts)
- Prepare and send firm submissions (email + portals) with strict QA
- Track submissions and run follow-up cadence
- Coordinate interviews across time zones and send calendar invites
- Support interview prep logistics and scheduling
- Flag stalled processes and recommend next steps

Requirements:
- Strong written English (professional, concise)
- Extremely detail-oriented (zero-error mindset)
- Organized and reliable with task tracking
- Fast response times during working hours
- Comfortable using ChatGPT, Google Docs, and Notion (or similar tools)

Nice to Have:
- Recruiting, legal, or operations experience
- Experience with scheduling across time zones

How to Apply

Please include:
- Your Mon–Fri overlap hours in America/Chicago time
- Your response-time expectations (during vs. outside overlap)
- Tools you use to track tasks
- What you do if you send an email with a mistake
- One process you improved and the result

Qualified candidates will receive a short timed work sample.