EA 7 Companies

Executive / Financial Assistant (Remote, Full-Time)

Netherlands-based company · Remote · Full-time

Finance & Admin Google Drive / Airtable $800–$1,300/mo

We're a fast-growing Dutch media company managing 9 legal entities across YouTube content, coaching, and talent management. We're looking for a sharp, detail-oriented Executive Assistant who can own the financial admin and operational support across our full group — so our leadership team can stay focused on growth. Basic understanding of EU vat laws and invoices.

WHAT YOU'LL OWN

Finance & payments — 9 entities

Collect payment details and prepare invoices across all 9 BVs
Upload and stage bank payments for management approval
Keep payment records clean and up to date.

CashCowConsulting — client payments & disputes

Send payment reminders via email, WhatsApp/app messages, and ---------- channels
Pull client payment data from Airtable and flag overdue accounts
Handle basic payment disputes and escalate when needed
Review, verify, and collect invoices for monthly call with our admin (Sithri) and one follow up call one week later for late payments / transactions. — with clear briefing notes and all invoices priorly checked if compliant or not, if not send instructions on what needs to be changed.

Document & drive management

Upload and organise documents into the correct Google Drive folders (business dinners, receipts, contracts, etc.)
Keep folder structures clean and consistently named
Collect information needed to complete or file documents

Cost analysis & savings

Review spending across tools, subscriptions, and vendors
Identify where we're overspending or where cheaper alternatives exist
Present a short monthly summary of top spend areas with suggestions

WHAT WE'RE LOOKING FOR

Highly organised — you don't let things fall through the cracks
Comfortable with numbers, invoices, and basic bookkeeping logic
Experience with Airtable, Google Drive, and ---------- (or fast to learn)
Strong written English — you'll be sending external messages on behalf of the company
Proactive: you flag problems and suggest fixes rather than waiting to be told
Available during European business hours (at least partial overlap) - 12:00 - 20:00 +/- in filipines time zone.
Previous EA or finance admin experience required.

COMPENSATION & SETUP

Full-time remote position (40 hrs/week)
$800–$1,300/month depending on experience -> depends on your previous experience and how well you grow into the companies.
Paid monthly via Wise or direct transfer.
Direct line to management — small, fast-moving team (4/5 managers)
Growth opportunity as the group expands

To apply, send a short intro (max 5 sentences) explaining your relevant experience, plus your expected rate. Applications without this will not be reviewed.

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