Finance Assistant/ QBO Specialist

Are you SUPER ORGANIZED and Detail Oriented?


Do you have at least 2+ years of experience working US hours as an Administrative Assistant?

Do you have EXCELLENT English Skills & CONFIDENT being forward facing with clients?

If so, CONGRATS you may have just found your DREAM CAREER POSITION…

The Finance Assistant/ QBO Specialist role is a key position to support our Finance Department at Driven Inc.


Driven Inc. empowers Entrepreneurs, Experts, and Business Owners to scale their companies, amplify their voices, and build lasting legacies. We're not just a company — we're a movement that blends strategy, soul, and sales.

As we grow, we're looking for Tea ---------- mbers who are just as passionate about making an impact as we are. If you're highly organized, client-focused, and thrive in a fast-paced, mission-driven environment, we want YOU to be part of the Driven team.


The Finance Assistant/ QBO Specialist role is a key support position. The position will be responsible for supporting a Company with spreadsheet management, project management, and basic accounting tasks in quickbooks.


You will be responsible for organizing payment information, including interfacing with clients and prospects. Professionalism and timeliness is required for this role.

We’re not so much into temporary hookups, nor we’ll treat you as a remedy to this “gap” (position) that we’re trying to fill. We’re in this together for the long run! So if you’re someone looking for a LONG TERM CAREER, here’s the benefits you can earn:

HMO
PTO
Internet allowance
Generator
Performance Reviews
...and a LOT more!

If you don’t want a long-term career with growth potential **please do NOT apply**

This is a FULL TIME 40 hours/ week position.

This is a long term career opportunity, with 13th month and benefits after 90 days of successful performance. In exchange we require an exclusive commitment, no outside project, clients, freelancing or P/T jobs.


Must be willing to work US hours. You have at least 2 years experience working US hours..


RESPONSIBILITIES FOR THIS JOB INCLUDE:

Manage incoming communications such as phone calls, emails, and mail; redirect or prioritize as appropriate.
Reviews and answers mail, email and other inquiries assigned by Finance Manager
Serve as a point of contact for clients, providing prompt and professional service to address inquiries and ensure a positive client experience.
Assist with client onboarding and document collection to ensure compliance.
Recognizes and effectively handles confidential information on a routine basis
Establishes, maintains and updates the filing system for the finance department including filing, scanning and organizing. Retrieves information from files when needed Experience with Dropbox and Google Drive is a must
Work independently and within a team on special and ongoing projects.
Ability to multitask, and work effectively under deadlines
Admin Assistant must have the ability to take initiative, organize and complete projects with minimal direction
Project Management- prioritizing tasks & projects both large and small
Filing & organizing paperwork
Create, manage and streamline organizational systems
Arrange domestic and international travel schedules, reservations and logistics that optimize time
Able to anticipate needs
Run weekly, monthly & quarterly sales reports.
Maintain a high level of professionalism and discretion in handling information.
Accounting and clerical support
Accounts receivable
Accounts payables
Client invoicing
Payment processing
Prepare and maintain accurate accounting documents and records
Prepare bank deposits, general ledger postings, wire transfers, and statements
Research, track, and restore accounting processes, document & fix discrepancies

THE IDEAL CANDIDATE:

Has EXCELLENT English & People Skills, Professional demeanor and strong interpersonal skills.
Tech-savvy and proficient in all major platforms
At least 5 years experience with Quickbooks Online (QBO)
Clear, focused, organized, grounded, efficient, able to achieve outcomes FAST
Intuitive- ability to anticipate people’s needs before they ask
High level of professionalism and business etiquette. Due to the confidential and sensitive nature of information, discretion is a MUST
Resourceful, proactive & takes initiative
Quick learner & flexible- ability to engage in a number of detailed tasks at once and handle the demands from the Fiscal Manager.
Strong organizational and time-management skills with the ability to prioritize tasks effectively.
Detail-oriented, proactive, and able to work independently with minimal supervision.






Experience with technology & tools:
Experienced with Project Management (ex: Asana, Trello, Monday, Clickup)
Comprehensive knowledge of Gdrive & GSuite tools
Quickbooks

NEXT STEPS:

If this position sounds like YOU and you’re jumping for JOY at this opportunity, follow these instructions very carefully:

Send your updated resume/CV and cover letter answering the following questions to ----------

What attracts YOU to this position & why are you the BEST candidate?
What are the QUALITIES that make you a great assistant and tea ---------- mber?
How many YEARS of experience do you have with Quickbooks Online?
How many YEARS experience do you have in customer facing roles interacting with clients and prospects via email, text and/or phone?

**This is no time to be bashful… put your best foot forward and really sell yourself... if you don’t, no one else will ;)

Thanks and GOOD LUCK!