Virtual Assistant

We’re looking for a highly organized, proactive Virtual Assistant to support a fast-moving People & Culture function at a global company.

This role is ideal for someone who is great at creating structure, keeping projects moving, and handling the behind-the-scenes work that helps a team operate smoothly. You’ll support a variety of projects across internal communications, employee experience, recruiting, employee onboarding, newsletters, and learning programs.

The right person is detail-oriented, responsive, creative, a problem-solver, and comfortable juggling multiple projects at once. Strong written English and excellent organization skills are essential.

What You'll Help With:
- Calendar management and scheduling
- Following up with speakers, vendors, and external contacts
- Creating and updating Notion pages
- Managing trackers, spreadsheets, and project timelines
- Drafting and formatting internal communications
- Supporting newsletter creation, formatting, and article sourcing
- Helping organize onboarding tasks and new hire trackers
- Assisting with recruiting administration and interview scheduling
- Managing workiversary reminders, Slack posts, and celebration tracking
- Supporting company update logistics, decks, and follow-up materials
- Tracking participation and communications for employee connection programs
- Communicating with vendors such for invoicing and admin support

Tools You May Use:
Google Workspace
Slack
Notion
Deel
Canva

What We're Looking For:
- Strong written and verbal English communication skills
- Extremely organized and detail-oriented
- Comfortable managing multiple tasks
- Strong follow-through and ability to work independently
- Tech-savvy and quick to learn new tools
- Experience supporting People / HR, Operations, Recruiting, Executive Assistant, Marketing, Communications, or Administrative work is a plus


Why This Role Is Exciting:
You’ll get exposure to a wide variety of work across people operations, employee experience, internal communications, recruiting, learning and development, and company culture. No two days will look the same, and you’ll play an important role in helping a busy and supportive team stay organized and effective.

This role could grow over time depending on strengths and interests.