Executive Virtual Assistant to CEO

Do you LOVE being the right hand Rock Star to Executives?

Are you SUPER ORGANIZED and Detail Oriented?

Are you a LEADER in your own right and enjoy keeping your CEO on track?

If so, CONGRATS you may have just found your DREAM CAREER POSITION…

The Executive Virtual Assistant to the CEO role is a key position for the Company.

We’re not so much into temporary hookups, nor we’ll treat you as a remedy to this “gap” (position) that we’re trying to fill. We’re in this together for the long run! So if you’re someone looking for a LONG TERM CAREER, here’s the benefits you can earn:

HMO
PTO
Internet allowance
Generator
Performance Reviews
...and a LOT more!

If you don’t want a long-term career with growth potential **please do NOT apply**

This is a FULL TIME 40 hours/ week position.

This is a long term career opportunity, with 13th month and benefits after 90 days of successful performance. In exchange we require an exclusive commitment, no outside project, clients, freelancing or P/T jobs.

Must be willing to work US hours. You have at least 2 years experience working US hours.

We want a long-term relationship with benefits that not many can give - Performance reviews, HMO, PTO, Internet allowance, etc. If you don’t want this **please do NOT apply**


RESPONSIBILITIES FOR THIS JOB INCLUDE:

Calendar Management- create, manage and streamline CEO’s time and scheduling systems, prioritizing appointments and working directly with executives, customers, and other partners & tea ---------- mbers as necessary
Support meeting preparation and follow up including allocating appropriate time slots, ensuring awareness/preparation, and following up on staff actions
Coordinates onsite & offsite meetings and logistics
Reviews and answers mail, email and other inquiries and determines when executive action is required.
Interfaces with various levels of management and customers. Directs inquiries and problems to staff members for response and resolution as necessary.
Independently prepare/ edit PowerPoint presentations from rough drafts. Experience with sales presentations and webinars is a plus.
Recognizes and effectively handles confidential, proprietary information on a routine basis
Executive Assistant establishes, develops, maintains and updates the filing system for the executive team. Retrieves information from files when needed.
Work independently and within a team on ongoing projects.
Ability to multitask, and work effectively under pressure and deadlines
Executive Virtual Assistant to the CEO must have the ability to take initiative, organize and complete projects with minimal direction and micromanaging
EXPERT Project Management skills - prioritizing tasks & projects
Filing & organizing financial paperwork
Create, manage and streamline organizational systems
File & organize intellectual property, electronic files, syncing files, etc
Arrange domestic and international travel schedules, reservations and logistics that optimize executive's time. Upon completion of travel, prepare expense reports and ensure submission in a timely fashion.
Able to show up & execute, anticipate our needs – ability to think 10 steps ahead vs wait for things to be delegated to you
Support CEO in content creation, transcription services, creating & managing intellectual property, etc
Run weekly, monthly & quarterly reports for CEO to make strategic decisions
Personal tasks as assigned by the CEO

THE IDEAL CANDIDATE:

Excellent time management & project management skills
You have an Executive Assisting SYSTEM that you've developed over the years
Tech-savvy and proficient in all major platforms
You enjoy leading in a supportive, “behind the scenes” kind of way
Clear, focused, super organized, grounded, efficient, achieve outcomes FAST
Intuitive- ability to anticipate people’s needs before they ask
High level of professionalism, grace and business etiquette. Due to the confidential and sensitive nature of information, discretion is a MUST
Resourceful, proactive & takes initiative
Quick learner & flexibility- ability to engage in a number of detailed tasks at once and handle the demands from the CEO
Excellent communication skills - ability to work cohesively with different tea ---------- mbers and personality types

Experience with technology & tools:
EXPERT Level with Project Management (ex: Asana, Trello, Monday, Clickup)
Time Doctor (or other time tracking systems)
EXPERT Level with Gdrive and Gsuite tools
Slack

NEXT STEPS:

If this position sounds like YOU and you’re jumping for JOY at this opportunity, follow these instructions very carefully:

Send your updated resume/CV and cover letter answering the following questions to ----------

What attracts YOU to this position & why are you the BEST candidate?
What QUALITIES make you a great Executive Virtual Assistant to the CEO?
How many YEARS of experience do you have as an Executive Assistant?
How many YEARS of experience do you have working US hours?

**This is no time to be bashful… put your best foot forward and really sell yourself... if you don’t, no one else will ;)

Thanks and GOOD LUCK!