Executive Assistant to CEO (Multiple Businesses | Operations + Organization)

Job Description:

We are a fast-growing U.S.-based group of companies looking for a highly organized, proactive Executive Assistant to support the CEO across multiple businesses including:

Payment Processing Company
Law Firm
Construction / Home Services
Nonprofit Organization

This is a full-time, long-term position for someone who thrives in a fast-paced environment and can help bring structure and organization to multiple moving parts.

What You’ll Be Doing:
Managing email inbox and organizing communication
Managing calendar and scheduling meetings
Taking detailed notes during meetings and tracking action items
Creating and managing task lists across multiple businesses
Following up with tea ---------- mbers to ensure tasks are completed
Coordinating with vendors, clients, and internal tea ---------- mbers
Conducting research and compiling information
Assisting with basic project management
Requirements (DO NOT APPLY IF YOU DON’T MEET THESE):
Strong English communication (written and verbal)
Extremely organized and detail-oriented
Ability to manage multiple priorities and deadlines
Proactive mindset (you don’t wait to be told what to do)
Experience as an Executive Assistant or similar role
Comfortable using tools like:
Google Workspace
CRM systems (Zoho, GoHighLevel, etc.)
Task management tools
Bonus Skills (Preferred but not required):
Experience supporting a CEO or business owner
Project management experience
Experience in U.S.-based companies
Basic marketing or operations knowledge
Compensation:
Based on experience ($600–$1,200/month full-time)
How to Apply (IMPORTANT):

To be considered, you MUST:

Put the word “TACTICAL” at the top of your application
Record a short video (1–2 minutes) introducing yourself
Answer this question:
???? How would you organize a CEO who is managing multiple companies at once?
Describe a time you had to manage multiple urgent tasks at the same time