Hiring Coordinator

Recruitment & Sourcing:

Manage job postings and recruitment efforts across various platforms (Indeed, SmartRecruiters, etc.).
Review resumes, screen applicants
Build and maintain a pipeline of qualified candidates for various roles.
Partner with management to understand specific staffing needs.
Respond timely and efficiently to all candidates, including those being rejected, ensuring a positive experience throughout the hiring process.

Interviewing & Selection:

Evaluate candidates’ qualifications and experience based on assessments and personality quizzes.
Schedule and coordinate in-person interviews.
Ensure compliance with all hiring policies
Facilitate job offers and manage the hiring process from offer to acceptance and through training.

Onboarding:

Coordinate the onboarding process, ensuring all new hires complete necessary documentation, including I-9 verification and compliance, background, drivers license verification, and drug test completion.
Work within the training platform to ensure new hires are scheduled for and complete required training.
Payroll & Administrative Support:
Ensure the timely and accurate processing of new hires into the ADP payroll system.
Provide ongoing support to employees during the onboarding phase.
Continuous Improvement:
Track and report on recruitment and onboarding metrics to improve efficiency and effectiveness.
Collaborate with the manager to resolve issues.

Qualifications:

Previous experience in recruitment or HR, preferably in a fast-paced environment.
Strong organizational and communication skills.
Strong attention to detail and ability to manage and track multiple stages.
Ability to handle multiple tasks simultaneously and meet deadlines.
Detail-oriented with a focus on accuracy.
Ability to work independently with minimal supervision.
Must be adaptable and intuitive—able to adjust quickly to high-peak and low-peak times without needing constant direction or supervision.
Ability to proactively adjust strategies and processes based on ever-changing business needs.

Additional Desired Qualifications:- plus but not required

Experience with Smart Recruiters platform, and ADP payroll.
Knowledge of I-9 compliance and related documentation requirements.
Familiarity with DocuSign for document management.