Estimator | Construction (Commercial Fitout) - URGENT!!

Construction & Projects Virtual Assistant (Commercial Fitout)

Sydney-Based Construction Business | Recruited by Paul Group Virtual

Location: Remote
Employment Type: Full-Time
Industry: Commercial Fitout & Construction
Start Date: ASAP

*MUST HAVE THE BELOW SOFTWARE AND AUSTRALIAN ESTIMATING EXPERIENCE*

About the CLIENT:
Our client is a Sydney-based commercial fitout contractor delivering high-quality projects across office, hospitality, healthcare, and education sectors. They are a structured and commercially disciplined business with a strong pipeline of repeat clients, focused on accuracy, risk management, and delivery excellence. Due to continued growth, they are seeking a Construction & Projects Virtual Assistant to support the Director and project team.

The ROLE:
This role provides direct support to the Director and project team, with a strong focus on tenders, drawings, scope reviews, and documentation control. You will play a key role in ensuring accuracy, organisation, and smooth project coordination.

This is a support role — not responsible for pricing decisions or client negotiations.

Key Responsibilities

1. Estimating & Tender Support
* Review and organise drawings, specifications, and consultant documents
* Measure and assess scope of works from drawings
* Assist with quantity take-offs and scope validation
* Populate BOQs and Excel templates
* Review tenders for accuracy
* Assist in compiling and submitting tender packages
* Coordinate subcontractor pricing follow-ups
* Maintain tender trackers, summaries, and checklists
* Project & Documentation Support
* Maintain organised digital filing systems for tenders and live projects
* Track deadlines, submissions, and RFIs/clarifications
* Assist with contract and project documentation
* Ensure proper version control of drawings and documents
* Support coordination between estimating, project, and site teams

2. Director & Team Support
* Assist with admin tasks, scheduling, and follow-ups
* Prepare reports, summaries, and trackers
* Monitor action items, risks, and deadlines

3. What You Will NOT Be Responsible For
* Client Negotiations
* Final tender pricing or margin decisions
* Commercial commitments
* Developing pricing strategies or methodologies


Non-Negotiable Requirements
* Proven hands-on experience with Bluebeam
* Proven hands-on experience with BuildSoft
* Strong experience reviewing construction drawings and tenders
* High attention to detail in scope measurement
* Advanced Excel skills (BOQs, trackers, spreadsheets)
* Proficiency in email and Google Workspace
* Background in construction, fitout, estimating, or project admin

Applications without Bluebeam and BuildSoft experience will not be considered.

Preferred (Nice to Have)
* Experience in commercial fitout projects
* Exposure to projects valued between $500K – $5M
* Experience supporting estimators or project managers
* Familiarity with BOQs, take-offs, and subcontractor coordination


Why Join
Long-term, stable role
Work directly with an experienced Director
Clear structure and expectations
Fully remote role with an Australian company
Strong opportunity for growth


How to Apply!!!

Please include:
* Your hourly rate (AUD)
* Confirmation of Bluebeam and BuildSoft experience
* List of construction/project systems used
* Relevant work examples (tender support, estimating admin, documentation, Excel schedules, etc.)