Health Insurance Virtual Assistant (Remote – Philippines)

Role Overview
We are hiring a full-time Health Insurance Executive Assistant to support leadership and help manage day-to-day operations. This role requires excellent organization, communication skills, and the ability to work independently.
You will be working directly with U.S.-based leadership, so strong English skills and professionalism are critical.
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Responsibilities
Administrative Support
• Send a daily report via email detailing completed and ongoing tasks
• Manage calendars, schedule meetings, and coordinate travel arrangements
• Update and organize documents, files, and internal records in CRM system, AgencyBloc
• Manage incoming emails: remove spam, respond when needed, and forward to relevant departments
• Prepare meeting notes, reports, and presentations
• Schedule, book, and confirm travel and accommodations for the team

Client & Employer Group Coordination
• Communicate with employer group clients via email and messaging as needed
• Assist with onboarding new employer groups
• Track renewals, late payments, deadlines, and required documents

Communication & Reporting
• Draft professional emails and internal communications
• Compile data and assist with reports for leadership
• Coordinate between departments (sales, customer service, HR)

Operations & Projects
• Assist with ongoing projects and process improvements
• Ensure tasks and deadlines are completed on time

Confidentiality
• Handle sensitive information with discretion and professionalism
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Requirements
Must-Have
• 3+ years of experience as an Executive Assistant or Virtual Assistant
• Excellent written and spoken English
• Strong organizational and multitasking skills
• High attention to detail
• Ability to work independently and follow instructions
• Reliable and professional attitude
• Calendar management
• Appointment setting
• Coordinating travel arrangements


Required basic skills and experience
To qualify for the position, you will need at least 1 year of experience in the following:
• Google Workspace (Docs, Sheets, Calendar)
• Microsoft Office (Excel, Word, Outlook)
• Calendar Systems (TeamUp)
• CRM systems (AgencyBloc)
• Communication tools (Slack, Zoom, Teams, 8x8)
• Web research using search engines (Google, Edge, etc.)

Nice to Have
• Experience in insurance, benefits, or healthcare industry
• Experience working with U.S. clients
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Work Schedule and Holidays
• This is a full-time position (40 hours per week).
• Workdays: Monday to Friday, 8 AM – 5 PM CST
• You will qualify for 3 vacation leaves and 3 sick leaves after a 6-month probation period
• We observe most Filipino holidays except All Saints’ Day and All Souls’ Day
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Salary
$600/month for full-time work (40 hours per week).
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Why Join Us?
• Work directly with a U.S. company
• Stable, long-term position
• Opportunities for growth and increased responsibility
• Supportive and professional team
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How to Apply
Please submit the following:
1. Your updated resume
2. A short introduction (2–3 paragraphs) explaining your experience
3. A voice recording (1–2 minutes) introducing yourself
4. Your internet speed test result
5. When applying, include “I’m A Rockstar Admin VA” in the subject heading of your application.

We are looking to hire immediately. Apply now!