Lending Operations Coordinator (Virtual Assistant)

Lending Operations Coordinator (Virtual Assistant)


Alpha Capital | Remote (Full-Time, Virtual)

Monday–Friday, 9:00 AM – 5:00 PM EST

Compensation: $800/month

About Alpha Capital


Alpha Capital is a rapidly growing, vertically integrated real estate investment firm based in Connecticut. We operate across acquisitions, lending, brokerage, and property management, with a focus on scaling to 10,000+ units and building a best-in-class real estate platform.

Our lending division is expanding quickly, and we are looking for a highly organized, detail-oriented Lending Operations Coordinator to support our team and bring structure, accuracy, and accountability to our pipeline.

This is not just a task-based VA role — this is a critical operations position with real responsibility and room to grow.

Why This Role Exists
As our lending volume grows, our team needs to stay focused on originating and closing deals — not getting slowed down by administrative work.

This role exists to:
Keep the pipeline accurate and up to date
Ensure deals are moving forward efficiently
Track performance and key metrics
Handle day-to-day operational coordination



You will be the operational backbone of the lending team.

Key Responsibilities
1. Pipeline & CRM Management
Maintain and update all deals in CRM (Salesforce/HubSpot)

Ensure every deal is in the correct stage with accurate data

Monitor pipeline movement and follow up on stalled deals

Keep pipeline clean, organized, and updated daily

2. Commission Tracking & Invoicing
Track all funded deals and calculate commissions

Prepare and send commission reports

Coordinate payouts with internal accounting team

Maintain organized commission and payment records

3. KPI Tracking & Reporting
Track weekly and monthly metrics, including:

Applications submitted

Deals in pipeline

Funded volume

Conversion rates

Prepare and send weekly performance reports to leadership

4. Document & File Coordination
Collect required documents from borrowers

Organize and maintain deal files

Ensure files are complete before processing/underwriting

Send document checklists and follow-ups

5. Follow-Up & Deal Coordination
Follow up with borrowers for missing items

Coordinate with lenders on deal status

Track timelines and ensure deals are progressing

Proactively identify and prevent delays

6. Administrative Support
Assist with scheduling calls and meetings

Support tea ---------- mbers with day-to-day operational tasks

Help maintain organization across all active deals

What We’re Looking For


Required:
Strong organizational and time management skills

High attention to detail

Comfortable working with spreadsheets and CRM systems

Strong written and verbal English communication

Ability to follow up consistently and professionally

Reliable internet and ability to work EST hours

Preferred (Not Required):
Experience in real estate, lending, or mortgage operations

Experience with CRMs (Salesforce, HubSpot, etc.)

Experience with Excel or Google Sheets

Experience supporting a sales or operations team

Who You Are
Highly organized and structured

Detail-oriented and process-driven

Proactive and responsive

Able to manage multiple tasks without things slipping through the cracks

Comfortable working in a fast-paced environment

Growth Opportunity


This role has a clear path to grow into a Lending Operations Manager position as the company scales.



High performers will take on increased responsibility and play a key role in building out the lending operations infrastructure.

How to Apply


Please include:

A brief introduction about yourself

Your relevant experience (admin, real estate, lending, or operations)

Tools/software you’ve used (CRM, Excel, etc.)

Why you would be a good fit for this role

If you are highly organized, detail-oriented, and want to be part of a fast-growing real estate lending business, we want to hear from you.”