Executive Assistant

Role Overview

We are looking for a high-level Executive Assistant who operates more like a problem solver and systems operator, not a task follower.

This role is critical to keeping our marketing and operations running smoothly. You will be responsible for managing sensitive access, coordinating across teams and agencies, organizing systems, and ensuring execution happens on time.

This is not a role for someone who needs step-by-step instructions.

You must be:

Extremely detail-oriented
Highly organized
A self-thinker who solves problems independently
Comfortable operating in a fast-paced, sometimes chaotic environment
Able to take ownership without being managed closely

Core Responsibilities

1. Account Access & Security Management

Manage logins, passwords, and access across all marketing platforms
Handle 2FA (two-factor authentication) codes for tea ---------- mbers and agencies
Ensure secure and organized access across all tools and accounts
Quickly respond to any access issues or lockouts

2. Team & Agency Coordination

Act as the central point of contact for agencies and internal tea ---------- mbers
Provide login credentials, authentication codes, and access as needed
Ensure communication between teams is smooth and efficient
Follow up proactively to prevent delays

3. Employee Onboarding

Set up all necessary software and accounts for new hires
Ensure every new tea ---------- mber is fully equipped from day one
Create and maintain onboarding checklists and systems
Continuously improve onboarding processes

4. Travel & Logistics Management

Book flights, hotels, and transportation for tea ---------- mbers
Ensure travel plans are efficient, cost-effective, and well-organized
Handle last-minute changes and issues without disruption

5. Systems & Organization

Implement and maintain organizational tools (Asana, Google Drive, etc.)
Build and improve internal systems for efficiency
Keep everything structured, labeled, and easy to access

6. Task Tracking & Accountability

Monitor ongoing tasks across tea ---------- mbers and agencies
Follow up to ensure deadlines are met
Identify bottlenecks and solve them proactively
Hold a high standard for execution and completion
Who This Is For

This role is for someone who:

Is extremely detail-oriented (nothing slips through the cracks)
Is highly organized and thrives on structure
Is a self-starter who does not need to be told what to do step-by-step
Has strong problem-solving skills and figures things out independently
Can handle fast-paced, high-pressure environments without getting overwhelmed
Takes full ownership of their responsibilities
Who This Is NOT For

This role is NOT for someone who:

Needs constant direction or supervision
Waits to be told what to do
Struggles with organization or attention to detail
Gets overwhelmed easily when things move fast
Cannot solve problems on their own

Tools You May Work With:
Asana
Google Workspace (Docs, Sheets, Drive)
Meta Ads / Ad Accounts
Shopify
Slack / Communication tools
Password managers & authentication systems

What Success Looks Like:
Tea ---------- mbers always have the access they need, instantly
No delays due to missing logins or authentication issues
New hires are fully onboarded without friction
Travel is handled smoothly with zero issues
Tasks are completed on time across the organization
Systems are clean, organized, and constantly improving

How to Apply

Please include:

A short introduction about yourself in the online ---------- chat
Examples of similar roles or responsibilities you’ve handled
Why you believe you are a strong fit for a fast-paced, high-responsibility role
Your experience with tools like Asana, Google Drive, or account management

If you are extremely detail-oriented, highly organized, and capable of solving problems without being told what to do, this role will be a great fit.

We are looking for someone who can take ownership and help us scale.