Full Time Project Manager - Creative Video Agency

We’re hiring a Full-Time Remote Project Manager / Operations Manager to help keep client projects moving smoothly from kickoff to delivery at Kasey Bruce Media.

This is not just an admin role.

We’re looking for someone who can own the moving parts of production, communicate professionally with clients and editors, keep timelines on track, review deliverables before they reach Kasey, and help the business run in a more organized, reliable way.

This person should bring calm, clarity, and follow-through to the team.

What This Role Is Really About:
Your main job is to make sure projects get fulfilled well and on time.

That means:
• Managing project progress from active production through delivery
• Communicating with clients through email and Slack
• Following up with editors and making sure deadlines are hit
• Reviewing videos before they get to Kasey so he spends less time on avoidable revisions
• Keeping project details, statuses, and communication organized across our systems
• Helping create a smoother operational flow inside the business

You’ll play a big role in helping Kasey stay focused on creative direction, sales, and higher-level work instead of chasing updates and fixing avoidable issues.

Core Responsibilities
1.) Project Fulfillment:
Own the day-to-day movement of active client projects
Track deadlines, deliverables, revisions, and next steps
Make sure projects do not stall due to missed follow-ups or unclear communication
Help ensure final assets are delivered accurately and on time
Update project statuses in Notion and other internal systems
2.) Client Communication:
Communicate with clients clearly and professionally via email and Slack
Follow up on outstanding items such as feedback, missing assets, approvals, scheduling, and payments
Keep clients informed on timelines, progress, and next steps
Help create a smooth and polished client experience throughout the project
3.) Editor & Team Coordination:
Communicate with KBM editors to make sure projects stay on pace
Check in on progress, clarify due dates, and help remove blockers
Ensure editors understand client notes and internal expectations
Keep internal communication organized so nothing slips through the cracks
4.) Video Review & Feedback:
Review videos before Kasey sees them
Catch obvious issues like typos, pacing problems, missed notes, weak selects, export mistakes, or brand inconsistencies
Leave thoughtful, organized feedback that helps editors improve the cut before final review
Save Kasey time by reducing unnecessary back-and-forth
5.) Operational Support:
Help improve workflows and team organization
Keep tools like Notion, ---------- , Dropbox, and Slack clean and up to date
Support better systems for project tracking, communication, and delivery
Identify gaps or recurring issues and help solve them proactively


Projects may include:
• Brand story videos
• Customer testimonials
• Event recap videos
• Nonprofit storytelling pieces
• Social cutdowns and short-form edits
• Ongoing client content projects

What “Great” Looks Like:
• Projects are moving forward without Kasey needing to constantly check in
• Clients feel taken care of and know what’s happening
• Editors have clear deadlines and clear feedback
• Deliverables are reviewed before reaching Kasey
• Internal systems stay organized and current
• Communication is proactive, professional, and easy to follow
• Problems get solved before they become bigger problems

Requirements (Non-Negotiable)
• Full-time availability (30-40 hrs/week)
• Working Pacific Time (9 or 10am PST start)
• Excellent written English with strong grammar
• Reliable laptop and strong internet connection
• Strong organizational skills and attention to detail
• Ability to manage multiple moving projects at once
• Ability to work independently and follow through without constant supervision
• Comfortable giving clear feedback on creative work
• Prior experience in project management, operations, client communication, or production coordination

Strong Bonus If You Have Experience With:
• Video production or post-production workflows
• Reviewing edits and giving feedback to video editors
• Notion
• Slack
• ----------
• Dropbox / file delivery systems
• Creative agencies, production companies, or content teams

Who This Role Is Best For

This role is a great fit for someone who:
• Loves organization and keeping things moving
• Is proactive and does not wait to be told every next step
• Can communicate professionally with both clients and creatives
• Has good taste and can spot issues before they become problems
• Enjoys building better systems and bringing order to messy workflows
• Wants to be a key part of a growing creative business

About Kasey Bruce Media
Kasey Bruce Media is a video production company focused on helping brands tell stronger stories through premium, strategy-driven content. We create work such as brand videos, testimonials, event content, and short-form videos designed to help clients build trust, connection, and results.

Application Instructions:
To apply, follow these instructions exactly:

To Apply for the Job:
1. Change the subject line to “I Want to Work for You [Insert the name of the CEO of X here, hint: it's not me haha] - video editor”
2. What is the name of my production company I founded?)
3. (Label this answer 1.) At the top of your message write 2-3 sentences on why you would like this position, and why you are a good fit. Do not write more than that or else your application will be deleted.
4. (Label this answer 2.) Below that tell me what your favorite video is from my website + why?
5. (Label this answer 3.) Include 1x Link to your portfolio/Instagram/social media.)
6. (Label this answer 4.) Answer number 2 at the end (production company question).


Please follow the instructions carefully. Attention to detail matters a lot in this role.
If I d ---------- to move forward, there will be a short Zoom interview and video will be required.

Good luck,