Executive Assistant to Founder (High Fashion Brand)

We are looking for a highly capable right hand to the founder of an international high-fashion brand operating across Europe, USA, and Asia.

This is not a standard assistant role. You will be involved in operations, coordination, communication, and execution at a high level. You must be proactive, structured, and able to take ownership.

You will work directly with the founder and help manage daily priorities, follow up with suppliers, clients, and partners, organize workflows, and ensure everything runs smoothly across different time zones.

Key responsibilities:
• Daily coordination with suppliers, logistics, clients, and distributors
• Follow-up on production, shipments, and deadlines
• Managing communications (email, WhatsApp, internal teams, clients)
• Supporting and coordinating with our own retail stores
• Structuring tasks, reporting, and maintaining overview
• Supporting operations across multiple entities
• Solving problems independently and taking initiative

Important clarification:
• This role is not focused on finance or accounting
• You will work closely with the finance responsible, so strong collaboration is essential

Requirements:
• Strong organizational and communication skills
• Very proactive mindset (you anticipate, you act)
• Able to handle pressure and multiple priorities
• Fluent in English (written and spoken)
• Comfortable interacting with clients and business partners
• Experience as executive assistant / operations / coordinator
• Interest in fashion is a plus

Travel requirement:
You must be open to international travel (Ibiza, Los Angeles, China, and other locations), sometimes for longer periods.

Important:
• Full commitment required
• Direct daily work with the founder
• Long-term role with growth potential