Business Executive Assistant (Full-Time, Long-Term)

We are a family business in Charlotte, North Carolina, USA. We run a real estate investment business. We need a reliable, detail-oriented, and proactive virtual assistant to support our business operations and occasionally manage our household logistics.

This is a long-term role for someone who wants to grow with us and become indispensable — not a short-term gig. We are looking for someone who takes initiative, follows through without reminders, and brings solutions instead of problems.
Hours & Pay

- Targeting 40 hours/week (8 hours/day, Mon–Fri, 8:00 AM–5:00 PM EST)
- Will start with reduced hours as you prove yourself we will increase you to 40 hours.
- $6–7/hr USD
- Paid holidays + PTO after 90 days

What You Will Do

Business Operations:

- Daily CRM hygiene and lead tracking (ForeFront and REsimpli)
- Email triage and management across multiple inboxes
- Weekly KPI scorecard updates
- Contractor and vendor coordination for active renovation projects
- Transaction coordinator support on active wholesale deals
- Social media monitoring and scheduling
- QuickBooks mileage and expense logging
- Monthly property manager statement review
- Research and admin support as needed

Personal & Household:

- Manage family calendar including appointments, reminders, drive time blocks, and scheduling conflicts
- Track medical and HSA expenses in Google Sheets and organize receipts in Google Drive
- Research and book restaurants, gifts, and appointments
- Make calls to US businesses on our behalf

Requirements

- 2+ years VA or executive assistant experience — personal/household experience strongly preferred
- Strong written and spoken English — must be comfortable on calls with US businesses and vendors
- Proficient with Google Workspace (Gmail, Calendar, Sheets, Drive)
- Experience with CRM systems a plus (ForeFront, REsimpli, or similar)
- Accounting or bookkeeping background a strong plus
- Reliable high-speed internet — minimum 25 Mbps with ethernet connection capability. This is a hard requirement.
- Quiet, professional workspace
- Trustworthy with personal, financial, and family information

Who You Are

- You notice what needs to be done before being asked
- You bring solutions, not just problems
- You follow through on every commitment without reminders
- You communicate proactively — if something is taking longer than expected, you say so before it becomes a problem
- You are organized, fast-learning, and genuinely enjoy making someone's life easier
- You want to be with us for 2+ years and grow as the business grows

How to Apply

Do NOT reply here. Fill out our application form:
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The form takes 20–30 minutes and includes a short scenario task and a short video recording. Only applications submitted through the form will be considered.

Please answer this question in your application: Describe a specific time you identified a problem or task your employer didn't ask you about and handled it independently. What did you do and what was the outcome?