Remote Executive Assistant

Executive Virtual Assistant (Remote)

We are seeking a highly organized, proactive, and dependable Executive Virtual Assistant to provide high-level remote support to a senior operations leader. This role is fast-paced and communication-heavy, with a strong focus on inbox management, client interaction, and follow-up, as this leader is actively involved in both sales and operations.

This is not a task-based role. We are looking for someone who can think ahead, prioritize effectively, and take ownership of keeping communication and follow-ups moving without constant direction.

Key Responsibilities:

Provide dedicated one-on-one remote administrative support

Manage and organize the executive’s inbox, including prioritizing, drafting responses, and ensuring timely follow-up

Monitor client, prospect, and internal communication to ensure nothing falls through the cracks

Identify urgent items and surface priorities clearly and quickly

Support sales follow-up by tracking conversations, action items, and outstanding responses

Manage calendar scheduling and shifting priorities across time zones

Coordinate travel, logistics, and scheduling as needed

Prepare reports, presentations, and other supporting documents

Maintain CRM updates, assist with proposals, and support sales administration

Track deadlines, commitments, and follow-ups to keep everything on schedule

Assist with internal coordination across teams



What We Are Looking For:

Strong written communication skills with the ability to draft clear, professional responses on behalf of an executive

Highly organized with the ability to manage multiple priorities simultaneously

Proactive mindset—you don’t wait for direction, you anticipate needs and take action

Comfortable operating in a fast-paced environment with shifting priorities

Strong attention to detail and follow-through



This Role Is NOT a Fit If You:

Need constant direction or step-by-step instruction

Struggle to prioritize or manage multiple tasks at once

Miss follow-ups or let communication slip through the cracks

Prefer slow, predictable work environments

Are not comfortable making decisions and taking ownership

Remote Expectations:

Highly responsive during agreed-upon working hours

Reliable internet connection and dedicated workspace

Comfortable working across multiple tools and platforms

Able to work independently and deliver without close supervision