Lease Administrator

Job Title: Remote Lease Administrator (Commercial Real Estate – U.S. Based Company)

Location: Remote (Philippines)
Work Hours: Full-Time | U.S. Eastern Time (8:00 AM – 5:00 PM EST preferred)
Company: ICS, Inc.

About Us

We are a U.S.-based commercial real estate firm focused on owning and operating a portfolio of small-bay industrial properties across South Florida. We manage 100+ tenants and are actively growing through acquisitions.

We are looking for a highly detail-oriented Lease Administrator to support our leasing and property management operations.

Key Responsibilities
Lease Administration

Abstract commercial leases (NNN, CAM, rent escalations, options, expirations)

Track critical dates: renewals, increases, expirations, notices

Maintain organized digital lease files and naming systems

Assist in preparing lease agreements, amendments, and renewals

Data & Systems Management

Input and maintain lease data in property management software (Yardi or Appfolio)

Update rent rolls and leasing trackers

Ensure lease terms match billing schedules

Leasing & Coordination

Assist with LOIs and lease proposals

Track leasing pipeline and deal status

Communicate with brokers and internal team for updates

Financial Accuracy

Review rent schedules, escalations, and CAM charges

Cross-check leases vs. rent roll for discrepancies

Support accounting team with lease-related questions

Administrative Support


Email follow-ups and document collection

Maintain SOPs, templates, and checklists

General admin support as needed

Qualifications

2+ years experience in:

Commercial real estate

Property management OR

Lease administration

Strong understanding of:

NNN leases

CAM charges

Rent escalations

Experience with:

Yardi, AppFolio

Excel / Google Sheets

Excellent English (written and verbal)

Highly detail-oriented (critical for this role)

Reliable internet and quiet work environment

Compensation (Philippines-Based)



Performance bonuses based on accuracy and consistency

Long-term growth opportunity with a growing U.S. company

What We’re Looking For (Important)

Someone who is extremely detail-oriented (this is NOT a general VA role)

Able to follow systems and checklists with high accuracy

Comfortable working U.S. hours

Looking for a long-term position, not short-term freelance work

How to Apply

Please include:

Resume

Short video (1–2 minutes) introducing yourself

Description of your experience with leases or property management

Example of any lease abstraction or similar work (if available)