Executive Assistant to CEO

Executive Assistant to CEO (High-Level | Full-Time | Long-Term)

Location: Remote (Philippines)
Hours: Full-Time (40 hrs/week)
Schedule: Must overlap with U.S. Eastern Time
Salary: Based on experience + performance-based increases

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About the Role

We are hiring a high-level Executive Assistant to work directly with the CEO of a fast-growing U.S.-based company in healthcare and real estate.

This is not a basic admin role.

You will act as a right-hand to the CEO, responsible for keeping operations organized, ensuring execution across teams, and protecting the CEO’s time.

If you need constant direction or reminders, this role is not for you.

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What You’ll Be Responsible For

Executive Support
• Manage and optimize CEO calendar (no conflicts, no wasted time)
• Screen and organize emails and communications
• Prepare daily priority briefings

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Operations & Follow-Up
• Track ongoing projects and tasks across teams
• Follow up with staff to ensure deadlines are met
• Make sure nothing falls through the cracks

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Communication
• Draft and send professional emails/messages on behalf of the CEO
• Coordinate with staff, vendors, and partners
• Maintain clear, confident communication at all times

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Decision Support
• Research and gather information before escalating issues
• Present:
• Problem
• Options
• Recommended solution

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Organization & Systems
• Maintain organized systems for:
• Tasks
• Projects
• Hiring pipelines
• Keep everything structured and easy to track

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Who We’re Looking For

We are looking for someone who is:
• Proactive – you take action without being told
• Detail-Oriented – you catch problems early
• Fast & Efficient – you move quickly and accurately
• Strong Communicator – clear, direct, professional
• Accountable – you take ownership of results

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Requirements
• Full-time availability (no other jobs)
• Strong written and spoken English
• Experience supporting executives or business owners
• Ability to work in a fast-paced environment
• Reliable internet and quiet workspace

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Growth Opportunity

This role can grow into a Chief of Staff / Operations role for the right person.

You will be working directly with a CEO managing:
• A healthcare company with 500+ employees
• Multiple real estate development projects

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How to Apply (IMPORTANT)

To be considered, follow these steps exactly:
1. Answer the questions below
2. Include the word “EXECUTE” in the first line of your application

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Screening Questions
1. Describe a time you solved a problem without being told what to do
2. How do you prioritize when everything feels urgent?
3. What tools or systems have you used to track tasks and projects?
4. If your CEO is overwhelmed, what steps do you take immediately?
5. Why should we trust you with high-level responsibilities?

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Final Note

We are building a high-performance team.

If you are proactive, reliable, and take ownership, this will be a long-term opportunity with growth.

If you wait to be told what to do, this is not the right role.