Property Coordination Assistant (AU Business Hours - Work From Anywhere - 6 Weeks Paid Recreation Time/Year)

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What's in It for You
Competitive contractor rate — 90,000 PHP approx per month
100% remote full-time hours — work from home
Six weeks paid recreation leave
10 days paid rest leave
WFH Setup allowance
Be part of a high-performance, award-winning Australian team
Access to cutting-edge tools and technology
A team culture that invests in your growth — we genuinely want to see you win
Work alongside specialists, strategists, and leaders who move fast and think big

About Us
Hi! We're Dashdot and our mission is to transform the way the world invests. We help everyday Australians build wealth through smart property investment, and we're on a mission to make that accessible to more people than ever before.
We're proud of what we've built and the recognition that's come with it:
AFR Best Place to Work: Most Outstanding Practice – Employee Flexibility
AFR Most Innovative Company – Property, Construction & Transport
AFR 12th Fastest Growing Company in Australia
Deloitte Tech Fast 50 – Top 20
2025 Breakthrough Culture Award Winner

The Role
The Property Coordination Assistant is the operational backbone of Dashdot's Delivery team — keeping transactions moving, timelines on track, and nothing falling through the cracks. You'll work closely with our broader Delivery Team to support the end-to-end property investment journey for our clients.
This is not a passive task-follower role. We're looking for someone who anticipates what needs to happen next, owns open loops without being told, and brings the energy of an EA with the precision of a project coordinator.
In this role, you'll own:
Coordinating multi-step property transaction timelines across multiple clients simultaneously
Liaising with external parties including real estate agents, inspectors, solicitors, and clients via email, Slack, and phone
Reviewing and cross-checking documents for accuracy, flagging discrepancies early
Proactively following up on outstanding items to keep transactions and onboarding timelines on track
Supporting Specialists and Strategists with administrative coordination so they can focus on delivering client outcomes
Maintaining accurate records and data across internal platforms

What Success Looks Like
Response times are consistently within KPI — nothing sits unanswered or unactioned
Zero errors in document checking, data matching, and follow-up coordination
Open loops are closed proactively — you follow up before being asked
Strategists and Specialists can rely on you to manage the admin without hand-holding
You're comfortable picking up the phone when it's the fastest way to move something forward

What We're Looking For
You'll need:
Sharp attention to detail — you catch what others miss and take pride in accuracy
Strong multitasking and coordination skills — you can manage multiple timelines and priorities without dropping the ball
Excellent written and verbal English — you communicate clearly and confidently with Australian clients, agents, and partners
Comfortable picking up the phone — when email isn't cutting it, you make the call
A proactive, anticipatory mindset — you don't wait to be told; you see what's coming and move first
Confident using a range of software tools such as Airtable, Corelogic, Google Workspace, Slack, HelloSign
Resilience and adaptability — you stay calm and keep executing when priorities shift
Reliable computer, strong internet, and quiet home workspace
Bonus points if you have:
Experience in property, real estate, mortgage broking, or a related field
Background in event coordination, travel planning, or complex project administration
Prior experience supporting multiple teams or stakeholders simultaneously

This Role Is NOT for You If...
You need to be told what to do next — this role requires self-direction and proactive follow-through
You rely exclusively on email and Slack and are uncomfortable picking up the phone
You get frustrated when priorities change or tasks don't follow a neat checklist
You prefer to work independently with no structured hours — core availability (aligned to Australian Specialist hours) is required

The Culture
At Dashdot, we cultivate a high-performance team culture grounded in Freedom and Responsibility — trusting our members to operate with integrity and uphold our values while striving for excellence. We recognise that our best work often happens when we have the freedom to support our personal needs while fostering an environment of extreme ownership and mutual respect.
We're not a traditional corporate team. We move fast, we challenge each other, we celebrate wins, and we grow together. If you're the kind of person who brings energy — not just effort — you'll fit right in. ????

Our Recruitment Process
We move quickly — here's what to expect:
Application review
Online activity (30 mins): A mix of skills questions and a short video intro so we can get to know you
Culture, traits & mindset interview (30 mins with People Operations team)
Technical interview (45 mins with Team Lead)
Offer

Ready to Apply?
If this sounds like you, we'd love to hear from you. Apply now via the link — we review every application personally.
?? A quick heads up: We use AI tools to support parts of our recruitment process, but every application is reviewed by our team and all hiring decisions are made by humans. We move fast, but we never lose the human touch. Questions? Just reach out.


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