HVAC ADMINISTRATIVE ASSISTANT

HVAC Administrative Assistant (Part-Time – 5
Hours/Day)
We are a growing HVAC company specializing in Mini Split installations, maintenance, and service.
We are looking for a reliable, organized, and detail-oriented Administrative Assistant to help
manage day-to-day operations and support our team. This is a part-time position (approximately 5
hours per day) with the potential to grow as the company expands. Responsibilities: - Schedule
customer appointments and manage daily job calendar - Answer calls and communicate with
customers professionally - Use Housecall Pro to manage jobs, invoices, and dispatching - Follow
up with supply houses for equipment and materials - Track technicians and job progress throughout
the day - Assist with preparing and submitting public bids - Handle paperwork and organize
documents - Perform light marketing tasks during slower periods (follow-ups, outreach, etc.) -
Coordinate with field technicians and provide support as needed Requirements: - Strong
organizational and communication skills - Experience with administrative work (HVAC or home
services a plus) - Familiarity with Housecall Pro (or willingness to learn quickly) - Ability to multitask
and work independently - Reliable and responsive - Must have a reliable internet connection and
quiet workspace Communication Tools Required: - Google Meet (for meetings and training) -
WhatsApp or similar messaging app (for daily communication) - Email and basic computer
proficiency Bonus: - Spanish-speaking is a big plus Notes: - All payments are handled through our
system (no direct money handling required) - You will have access to our business phone system
through Housecall Pro Compensation: - Hourly rate based on experience (typical offshore range:
$5–$7/hour) - Payment is issued every two weeks (biweekly) We are looking for someone who
wants to grow with our company and help us stay organized and efficient during our busy season.
To apply, please send your experience and availability.