Administrative assistant & Procurement Coordinator

We are an international procurement and sourcing company serving the Caribbean and U.S. markets. We support private clients and participate in UNDP, UNOPS, and other UN agency tenders. We are seeking a highly organized, detail?oriented Procurement & UN Bids Coordinator based in the Philippines.
Key Responsibilities
• Source products, equipment, and suppliers in the U.S., Asia, and Latin America
• Request quotations, compare prices, and prepare evaluation sheets
• Prepare and submit UNDP/UNOPS RFQs, RFPs, ITBs
• Manage UNGM submissions (Level 1 & 2)
• Maintain procurement trackers in Google Sheets & Excel
• Organize digital files, folders, and documentation
• Conduct product and supplier research
• Prepare weekly and monthly procurement reports
• Support purchasing operations and follow up with suppliers
Qualifications
• 2–5+ years procurement or supply chain experience
• Experience with UNDP/UNOPS bids is a strong advantage
• Strong skills in Google Sheets, Excel, and online research
• Excellent English communication
• Strong attention to detail and documentation discipline
• Familiarity with UNGM or donor?funded procurement is a plus
• Ability to work independently and meet deadlines
Preferred
• Experience with UN procurement rules
• Knowledge of Incoterms and international logistics
• French reading ability (bonus, not required)
Compensation
• Competitive salary based on experience
• Long?term, stable remote position
• Performance bonuses for successful UN bids