Accounting Assistant (Australian-focused Business)

Accounting Assistant
Reports to: Accounts and Operation

About Us
We are a multinational skin and hair care company headquartered in Sydney, Australia, supplying products to more than 20 countries—and expanding rapidly. We are a growing skincare company specialising in functional, science-driven skincare products promoted through dermatologists and skin clinics.

About the Role
We are looking for a detail-oriented and proactive Accounting Assistant to join our remote team. You will work closely with our Finance and Operations team, supporting day-to-day bookkeeping, data entry, sales reporting, and customer service tasks. This is an excellent opportunity for someone who enjoys working across multiple systems and wants to grow their skills in accounting and e-commerce operations.

Duties & Responsibilities

Bookkeeping & Accounts Payable
• Process supplier bills and invoices in Reckon
• Create and maintain due date payment schedules
• Set up and process payments via CommBiz and credit cards
• Reconcile multiple bank and payment accounts including CBA (AUD/USD), PayPal (AUD/USD), Amazon (AUD/USD), Afterpay, MyDeal, Shopify, World First, and others
• Assist with BAS preparation for multiple entities
• Reconcile Profit & Loss and Balance Sheet statements

Payroll
• Process payroll for Australian and Philippines-based staff
• Manage superannuation payments and STP lodgments
• Prepare and distribute payslips
• Process international payments via Wise

Ostendo & Order Management
• Set up new customers and enter Shopify, Amazon, and distributor orders into Ostendo
• Verify invoices for correct GST treatment (GST, GST-free, or export)
• Enter and process accounts payable for supplier bills
• Generate reports and data extracts from Ostendo as required

Sales & Distribution Reporting
• Compile and maintain distributor sales reports
• Prepare stock and sales reports for management review
• Support the sales team with data analysis and ad hoc reporting

Customer Service & Administration
• Handle customer enquiries via Amazon and direct channels
• Coordinate courier bookings for documents and product samples to international destinations
• Carry out various administrative and ad hoc tasks as assigned

Required Skills & Abilities
• Strong bookkeeping and data entry skills with high attention to detail
• Proficiency in accounting software (Reckon, MYOB, or similar)
• Experience reconciling multiple bank accounts and payment platforms
• Solid understanding of GST, payroll processes, and BAS requirements
• Comfortable working with spreadsheets and generating reports
• Clear written communication skills in English for customer-facing tasks
• Ability to manage multiple tasks and meet deadlines independently

Preferred Qualifications (Non-Negotiable)
• Experience with Ostendo ERP system and Xero
• Background in e-commerce account management (Amazon, Shopify, or similar platforms)
• Familiarity with Australian payroll legislation and STP reporting (GST, payroll processes, and BAS requirements)
• Experience working with international payments (Wise, PayPal, World First)
• Prior experience in a similar remote role supporting an Australian business

Candidate Criteria
• Full-time (40 hours/week), remote.
• Must be able to work AEST office hours.
• Minimum 3 years of relevant experience similar accounts or bookkeeping role in Australian business (GST, payroll processes, and BAS requirements)
• Highly organised, self-driven, and effective in a remote-working environment.
• Ability to work effectively across multiple time zones, collaborating with global stakeholders, partners, and teams.

How to Apply

To apply, please send the following, PLEASE FOLLOW:

• Your updated RESUME/CV LINK
• A brief cover letter explaining your experience with bookkeeping, customer service and any accounting software you have used
• Your availability to join the company

We look forward to hearing from you!