Legal Assistant for U.S. Law Firm

We are a U.S.-based law firm seeking a highly organized, detail-oriented Legal Assistant to support our growing practice. This is a long-term position that will start as part time with the opportunity to transition into a full-time role with greater responsibilities for the right candidate.

This role is ideal for candidates with long-term career goals in the legal field. This is not a passive admin role—we are looking for someone who is proactive, reliable, and takes ownership of their work.

Key Responsibilities

- Draft, format, and proofread legal and business correspondence
- Assist with document preparation and filings
- Maintain organized digital files and tracking systems
- Communicate professionally with clients via email and phone
- Prepare and send engagement letters
- Track deadlines and manage calendars
- Assist with billing coordination and invoice follow-ups
- Proofread blog posts and legal content
- Prepare PowerPoint presentations
- Schedule meetings and manage inbox communications
- Assist with client intake and follow up on new inquiries

Requirements

- At least 1 year experience as a legal assistant or in an administrative role supporting a professional services business
- Excellent written English (this is critical)
- Strong attention to detail (small mistakes are not acceptable in this role)
- Highly organized and able to manage multiple tasks
- Ability to work independently and meet deadlines
- Professional and reliable
- Comfortable working during U.S. Eastern Time business hours
- Experience with Google Drive, Docs, Sheets

Bonus Attributes (not required):

- Experience working with a law firm
- Paralegal training or certification

How to Apply (IMPORTANT)

Applications that do not follow these instructions will not be considered.

Please submit:

- Provide 5 bullet points explaining why you are a strong fit for this role
- Submit your resume
- Include a short paragraph answering: “What makes you different from other legal assistants?”
- Provide a 2–3 minute video introduction
- Use the word “Painting” in your subject line
- Please use at least 5 apply points

Why Work With Us

- Long-term, stable role
- Professional, respectful work environment
- Opportunity to learn about U.S. law
- Clear expectations and structured workflows
- Opportunity for increased hours and responsibility over time