Permit Coordinator

Responsibilities You will be responsible for assisting with the full permitting process, including:

Must Speak Clear English
Client Communication
Communicating directly with contractors and clients

Writing clear English emails with updates

Gathering required documents (NOCs, plans, forms, etc.)

Following up professionally and proactively


???? City / Building Department Communication
Calling Florida building departments for status updates

Understanding requirements for corrections, resubmittals, and inspections

Scheduling inspections (virtual or in-person)

Clarifying reviewer notes and coordinating solutions


???? Permit Intake & Processing
Reviewing submissions for accuracy

Filling out permit applications and checklists

Uploading files to city portals

Preparing correction packages

Double-checking all permit details before submission


???? Organizational Work
Labeling/organizing documents

Updating tracking sheets (Google Sheets)

Managing Google Drive folders

Keeping internal notes up to date

Ensuring each permit follows our internal SOP checklist

???? Ideal Candidate

We are looking for someone who is:

? Excellent in English (written + spoken)

You must speak clearly, write professionally, and be comfortable calling U.S. building departments.

? Fast learner

Permitting has MANY steps. We will train you, but you must adapt quickly.

? Detail-oriented


You catch mistakes. You double-check. You care about accuracy.


? Strong communicator


You are comfortable talking to clients, engineers, and city reviewers.


? Organized


You can manage multiple permits at once without losing track.


? Responsible

You take ownership, follow through, and don’t disappear during problems.

? Tech-savvy

Comfortable with:

Google Sheets

Google Drive

Gmail

City portals

PDF editing

Messaging apps

To Apply, Please Submit:
A short voice recording introducing yourself (VERY important — for English clarity)

Your experience with administrative work or permitting (if any)

Why you think you’re a good fit

Your available hours

Your internet speed test screenshot