???? Real Estate Operations VA (Listings + Onboarding + Systems) | U.S. Hours | Long-Term Role

???? Real Estate Operations VA (Listings + Onboarding + Systems) | U.S. Hours | Long-Term Role
We’re growing.
This is an addition to our current team, not a replacement. We already have strong people in place and are looking to bring in one more high-level operator to support continued growth.
If you’re organized, detail-driven, and take pride in executing at a high level, keep reading.
???? About Us
We are a top-performing real estate company based in Texas, USA.
We help hundreds of families buy and sell homes each year and operate with strong systems, structure, and accountability.
Our team environment is fast-paced, professional, and team-first.
We win together.
???? The Role
You will support our operations team across:
Listings coordination
Agent onboarding
Systems and data management
This role requires someone who can think, stay organized, and execute consistently, not just follow instructions.
???? Key Responsibilities
Listings & Marketing Support
Review listing agreements to ensure all documents are complete and signed before scheduling photos
Coordinate and schedule photography appointments
Order photos through approved vendors
Update and maintain listings spreadsheets with accurate information
Organize and upload photos and marketing assets to Google Drive
Gather and share links such as Zillow 3D tours, branded and unbranded links
Communicate with agents in Slack regarding appointments and updates
Assist agents with Showcase setup on active listings
Onboarding Support
Prepare onboarding documents and NDAs using Dotloop
Ensure all documents are complete and signed correctly
Route documents for internal signatures
Send completed onboarding packets to agents
Maintain organized digital folders for each agent
Systems & Communication
Maintain accuracy across spreadsheets and internal systems
Communicate clearly and professionally with tea ---------- mbers via Slack
Follow SOPs and contribute to process improvements
Assist with MLS draft review (training provided)
? Who We’re Looking For
Extremely detail-oriented
Highly organized and structured
Strong written and spoken English
Able to work in a fast-paced environment
Reliable and consistent with attendance
Coachable and open to feedback
Able to follow systems and also think independently
???? Preferred Experience
U.S. real estate operations experience (strongly preferred)
Familiar with:
Follow Up Boss (FUB)
Slack
Google Drive and Google Sheets
Dotloop or similar transaction software
Zillow or listing platforms (a plus)
? Schedule
Full-time
Must work U.S. business hours (Central Time)
Long-term position
???? Compensation
Competitive and based on experience
Opportunity for growth as the company expands
???? What Makes This Role Different
You are joining an existing, high-performing team, not working alone
Clear systems and expectations are already in place
Leadership is focused on results and execution, not micromanagement
This role exists because of growth and increased opportunity
???? How to Apply
Submit your resume
Include a short video (1–2 minutes) answering:
Your experience with operations or real estate
Why you are a strong fit for this role
Include the word “Operator” in your subject line
Final Note
We take care of our people and build long-term relationships.
We are looking for someone who wants to grow with a team that is serious about performance and consistency.
If that’s you, apply.