Personal Operations Manager (Full-Time, Long-Term, High Ownership Role)

We are looking for a highly organized and proactive Personal Operations Manager to help run and optimize our personal and family logistics.

This is a full-time role shared between two busy executives. You will act as the central coordinator of our day-to-day operations, helping reduce complexity across household management, travel, property management, and administrative tasks.

This is NOT a basic VA role. You will be expected to take ownership, coordinate multiple stakeholders, and help build simple systems to make everything run smoothly.

The goal is simple: make our lives run efficiently without requiring constant involvement.

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Key Responsibilities

1. Calendar & Scheduling
• Manage calendars and appointments
• Coordinate family and personal schedules
• Book and reschedule meetings and services

2. Travel Planning
• Research and propose travel options
• Book flights, accommodation, and transport
• Prepare simple itineraries

3. Household & Family Coordination
• Organize weekly needs (groceries, errands, services)
• Coordinate with local helpers (cleaners, babysitters, etc.)
• Ensure recurring tasks are executed smoothly

4. Property Management Support
• Help manage 3 properties in Europe
• Coordinate with tenants, cleaners, and service providers
• Track issues and ensure follow-up

5. Admin & Finance Coordination
• Track bills, payments, and subscriptions
• Coordinate with accountants
• Organize documents and deadlines

6. Systems & Process Building
• Create simple trackers (Google Sheets, Notion)
• Improve workflows over time
• Document recurring processes

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What We’re Looking For

Must-have:
• Excellent written English
• Strong organization and attention to detail
• Ability to manage multiple priorities
• Reliable and consistent

Very Important:
• Proactive mindset (you suggest solutions)
• Ability to coordinate people (not just execute tasks)
• Comfortable working independently

Nice to have:
• Experience with calendar/inbox management
• Travel booking
• Property or Airbnb coordination
• Basic financial/admin tracking

Tools:
Google Workspace, Notion, WhatsApp, Booking platforms

Very strong bonus: Italian language skills

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Working Setup
• Full-time (~40 hours/week)
• Remote
• Must have overlap with Central European Time (CET)
• Managing priorities across two executives

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Important – Application Instructions

To apply, please:
1. Write “Turin” in your subject line
2. Answer this question:
???? How would you organize a busy family with multiple properties in different countries?
3. (Optional but preferred) Include a short Loom video (2–3 minutes) introducing yourself

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This is a long-term role with increasing responsibility. We are looking for someone reliable, proactive, and interested in growing into a high-trust position.