Admin, Estimating, data entry

You will work directly with the business owner to assist with administrative tasks, job tracking, and estimating support. This role is critical in helping streamline operations and free up time on-site.

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Key Responsibilities

Admin & Operations
    •    Job data entry into software (e.g. ServiceM8, SimPRO or similar)
    •    Organising job files, plans, and documentation
    •    Scheduling assistance and calendar management
    •   ??Email management and client follow-ups
    •    Preparing invoices and tracking job costs

Estimating Support
    •    Reviewing plans and take-offs (training provided)
    •    Assisting with material and labour cost breakdowns
    •    Preparing draft quotes for review
    •    Updating pricing and supplier costs
    •    Maintaining estimate templates and systems

General Support
    •    Liaising with suppliers for pricing
    •    Basic bookkeeping support (optional)
    •    Document formatting and report preparation

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Requirements
    •    Previous experience as a Virtual Assistant (construction experience highly regarded)
    •    Strong attention to detail and organisation skills
    •    Good written and spoken English
    •    Experience with:
    •    Microsoft Excel / Google Sheets
    •    Job management software (preferred but not essential)
    •    Ability to read plans (highly regarded but can be taught)
    •    Reliable internet connection and ability to meet deadlines