Virtual Assistant – Email, QuickBooks, Social Media (Event Production Company)

About Us:
We are a live event production company specializing in concerts, corporate events, and private productions. We handle full-scale event production including audio, lighting, LED walls, and staging. We are looking for a reliable and detail-oriented Virtual Assistant to help manage daily operations and communication.

Responsibilities:
• Manage and organize email inbox (respond, flag, prioritize, and follow-ups)
• Send invoices and track payments in QuickBooks
• Follow up with clients regarding unpaid invoices and pending projects
• Assist with client communication and scheduling
• Post and schedule social media content (Instagram, Facebook)
• Turn past event photos and videos into simple posts
• Update website with recent events, photos, and basic information
• Organize files and folders in Google Drive

Requirements:
• Strong written and spoken English
• Experience with QuickBooks or similar invoicing tools
• Experience managing email inboxes and client communication
• Organized and detail-oriented
• Familiar with Google Drive, Gmail, and Google Sheets
• Basic social media posting experience
• Reliable internet and consistent availability?

Preferred (Not Required):
• Canva or basic graphic design experience
• WordPress, Wix, or Squarespace experience
• CRM or lead tracking experience?

Work Hours:
• 20 hours per week
• Must have at least 2–4 hours overlap with EST (Florida time)

IMPORTANT – READ CAREFULLY:
To apply, include the word ARMORY at the top of your message and answer the following:
1. What experience do you have with QuickBooks or invoicing?
2. What experience do you have managing email inboxes?
3. What is your availability (hours and timezone)?
4. Have you worked with social media posting? If yes, explain briefly.

Applications that do not follow these instructions will not be considered.