Remote Operations & Systems Coordinator (Construction Company – Australia, Long-Term Role)

We are an Australian cabinetry and commercial fitout company looking for a highly organised and proactive Operations & Systems Coordinator to work directly with the business owner.

This is NOT a basic virtual assistant role.

We are looking for someone who can help build systems, improve processes, and become a key part of our growing company.

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???? About Us

We design, manufacture, and install cabinetry and commercial fitouts across Australia.

We are currently systemising our business and building internal processes to scale — and you will play a key role in that.

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???? Your Role

You will assist in daily operations and help improve how the business runs.

Tasks include:

• Managing email inbox and communications
• Organising job files (OneDrive / SharePoint)
• Supporting quoting and data entry
• Assisting with estimation and job set ups
• Following up suppliers and clients
• Creating Standard Operating Procedures (SOPs)
• Identifying inefficiencies and suggesting improvements
• Supporting implementation of systems and automation

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???? We Are Looking For Someone Who:

• Thinks in systems and processes
• Is highly organised and detail-oriented
• Has excellent written English
• Is confident using Excel and cloud-based tools
• Can learn new systems quickly
• Takes initiative and ownership
• Is reliable and consistent

Experience in construction, manufacturing, or project coordination is highly regarded but not required.