HR Operations & Payroll Management Coordinator

We are GOVA, an academy that trains and develops Filipino professionals to support international businesses. We are not a recruitment agency.

We are looking for a HR Operations & Payroll Management Coordinator who will support payroll coordination, bookkeeping tasks, and HR administrative operations. The role requires strong attention to detail, organization, and experience working with payroll systems and accounting platforms.

Responsibilities

Payroll Management

• Coordinate payroll processing for W-2 employees, 1099 contractors, and W-8 international contractors
• Review timesheets, attendance records, and payroll calculations
• Ensure payroll is processed accurately and on schedule
• Maintain payroll records and documentation
• Coordinate with accounting teams regarding payroll processing and payment schedules
• Address payroll inquiries and resolve payroll discrepancies
• Support payroll onboarding and tax documentation

Bookkeeping Support

• Assist the Accountant or Finance Manager with daily financial operations
• Reconcile payments and manage Accounts Receivable (AR) records
• Update and maintain financial records in QuickBooks Online
• Prepare and maintain monthly financial reports and documentation
• Assist with Accounts Payable (AP) and financial record management

Invoicing & Vendor Coordination

• Prepare and manage invoices for contractor payments and vendor services
• Coordinate with vendors and internal teams regarding billing and payment timelines
• Maintain organized records of vendor transactions

Collections & Payment Monitoring

• Monitor outstanding invoices and payment records
• Follow up on pending payments and assist with collections coordination
• Maintain accurate documentation for billing and payment tracking

Requirements

• Experience in payroll management and payroll coordination
• Knowledge of W-2, 1099, and W-8 payroll classifications
• Experience using QuickBooks, Gusto, or similar payroll/accounting platforms
• Experience handling invoicing, vendor coordination, and collections
• Strong organizational and multitasking skills
• High attention to detail and documentation accuracy
• Ability to manage confidential payroll and financial information
• Strong written and verbal English communication skills

Position Details

• Full-time remote position (Philippines-based)
• Long-term opportunity
• Work with international clients
• Must be organized, reliable, and detail-oriented

How to Apply

Please send the following to ----------
• Resume with photo
• Short video introduction

Only shortlisted applicants will be contacted for a Google Meet interview.