Executive Assistant

We are looking for a highly organized Executive Assistant to work directly with the founder of a fast growing beverage company based in Tampa, Florida. Applicants must be able to work between the hours of 9:00am to 5:00pm EST.

This is a long term remote position with opportunity to grow with the company. You will work closely with the CEO to help manage daily operations, communications, scheduling, and administrative projects.

You must be extremely organized, proactive, and comfortable handling multiple moving pieces.

This role is critical to keeping the company running smoothly.

Responsibilities:

Executive Support

Manage the founder's calendar and scheduling
Coordinate meetings with vendors, investors, and partners
Organize travel planning and itineraries when needed
Prepare meeting notes and summaries
Track follow ups and action items

Communication Management

Monitor and organize email inbox
Draft responses to partners, vendors, and customers
Maintain organized contact lists for industry relationships
Coordinate outreach with influencers and brand partners

Operations and Logistics Support

Help manage quotes and orders for marketing materials, merchandise, signage, and promotional items
Communicate with vendors and suppliers to gather pricing and timelines
Track production orders and shipping logistics
Help organize delivery schedules and event planning

Research and Vendor Coordination

Research suppliers, manufacturers, and service providers
Collect quotes and compare pricing
Coordinate with graphic designers and marketing partners
Assist with sourcing materials for marketing campaigns and events

Marketing and Content Coordination

Schedule social media posts and coordinate with creators
Help manage influencer collaborations and outreach
Track marketing campaigns and promotions
Assist with organizing brand events and activations

Administrative Organization

Maintain organized Google Drive folders and documentation
Track invoices, receipts, and expenses
Assist with data entry and internal record keeping
Build simple spreadsheets to track projects and tasks

Required Skills

Excellent written English
Strong organization and attention to detail
Experience with Google Docs, Google Sheets, and email management
Ability to multitask and prioritize projects
Strong communication and professionalism

Preferred Experience

Executive assistant experience
Startup or small business experience
Marketing coordination experience
Vendor management experience

Personality Traits We Are Looking For

Highly organized and detail oriented
Proactive and able to anticipate needs
Calm under pressure
Reliable and responsive
Comfortable working in a fast paced startup environment