Office Administrator

We are seeking a detail-oriented Office Administrator to serve as the operational backbone of our dental practice. In this role, you will drive financial efficiency by analyzing carrier fee schedules, overseeing the insurance verification and billing cycle, and managing accounts payable, including lab and utility audits. You will also ensure smooth daily operations by maintaining compliance standards, optimizing supply inventory to prevent overstocking, and supporting the team through calendar management, meeting preparation, and social media engagement.

Duties Include :-

Daily Accounting :
Perform daily accounting data entry

Process overpayment adjustments

Audit and pay lab bills monthly

Manage specialist payments and routine invoices

Review utility bills for unexpected rate increases

Analyze dental supply spend (Henry Schein, Colgate)

Task Administration :
Manage business compliance filings and facility requirements

Compare fee schedules across carriers (Delta, GEHA, etc.) and locations (Selma vs. Sanger)

Identify opportunities for fee negotiation

Manage autoship orders and inventory (e.g., fluoride varnish, brushes) to prevent overstocking

Maintain calendars and generate reports

Prepare materials and agendas for meetings

Manage social media accounts and postings

Handle general administrative tasks for the dental clinic

Follow up on Tasks:
Track outstanding claims (over 30 days) and resolve denials

Oversee insurance verification (eligibility/benefits)