Executive Assistant / Virtual Assistant

About KidGlov
KidGlov is a U.S.-based boutique marketing and branding agency serving purpose-driven organizations in healthcare, nonprofit, finance, and social impact.

We are organized, fast-moving, and strategy-focused. We’re looking for a reliable, detail-oriented Executive Assistant / VA who takes ownership and keeps operations running smoothly.

This is a long-term role for someone who wants stability and growth.

What You’ll Do

You will support executive leadership, business development, and marketing operations. You will meet with your supervisor each morning to discuss your task list for each day including but not limited to:

Calendar and Executive Support
• Manage executive calendars across time zones
• Confir ---------- etings 24 hours in advance
• Prepare daily/weekly agendas with priorities
• Support travel bookings and itineraries
• Monitor and route phone messages

Inbox and Communication Management
• Monitor multiple inboxes daily
• Organize emails requiring action
• Draft routine replies for review
• Track unanswered emails and prompt follow-up
• Filter spam and phishing
• Route messages to appropriate tea ---------- mbers

Meeting Notes and AI Documentation
• Use AI tools to clean meeting transcripts
• Create clear summaries with action steps
• Store and organize notes for future reference
• Maintain documentation organization in Dropbox

Social Media Posting and Engagement (LinkedIn, Facebook, Instagram and other Platforms as Assigned)
• Post pre-written content at optimal times
• Respond to social media comments professionally
• Engage with key internal and client accounts
• Monitor company mentions and flag opportunities
• Maintain a running engagement opportunity list
• Pull basic social performance reports

Reporting and Analytics
• Update a monthly analytics dashboard
• Pull reports from Google Analytics, social media, and Google ad platforms
• Compile client reports

Marketing and Campaign Support
• QA emails, landing pages, and forms before launch
• Test and monitor lead nurture forms
• Monitor campaigns and flag performance issues
• Maintain campaign calendars and deadlines
• Make light WordPress / Squarespace content management updates
• Track software/subscription renewals and notifications

CRM and Business Development
• Distribute incoming leads using our CRM Keap
• Follow up with first- and second-touch leads
• Maintain clean CRM lists (remove bounces, update contacts)
• Notify sales team of complaints or unsubscribes
• Support pipeline updates and reporting reminders

Research and Process Improvement
• Research prospects and speaking attendees
• Compile portions of creative briefs using Milanote
• Organize Dropbox and digital assets
• Open new projects in Microsoft Teams and Quickbooks
• Document and update SOPs
• Identify repeatable tasks for automation

Requirements
• 2+ years as an Executive Assistant or Virtual Assistant
• Strong written and spoken English
• High attention to detail
• Organized and proactive
• Comfortable using AI tools
• Experience with Outlook, Dropbox, Social platforms, Google Analytics, WordPress and Squarespace, CRM systems (Keap preferred), and Spreadsheets
• Reliable computer and stable high-speed internet

Compensation and Schedule
• $4/hour starting
• Performance-based increases
• Paid semi monthly
• Full-time
• Must overlap with U.S. Central Time
• Philippines-based applicants only

Please apply with you:
1. Resume
2. Tools you’ve used
3. Internet speed
4. What specifically about this role interests you
5. The word “Organized” in your subject line