VA with Executive Asst Experience

Seeking a VA with Executive Asst Experience for 15–20h/week. The majority of the internal communication is comprised with one-on-one practice management with the owner and/or our lead VA. As a virtual assistant, you will also be communicating with clientele and scheduling for our practice as laid out below, primarily via text platform. This role is for someone excited about start-ups, healing/helping others, and works well autonomously. EXCELLENT communication skills are a must. The position is currently part-time but may lead to increased hours over time and if proving yourself essential to our practice!

Experience with client scheduling via Jane App or similar booking software is a plus.

GENERAL GOALS

-To provide support for the owner as well as other practitioner staff as needed.
-To help create systems to improve the efficiency and effectiveness of our administrative side of business.
-To help continue to grow and serve more people on their healing journey.
-To assist clients in bookings, and otherwise help with schedule management

DAYS & HOURS: Fri, Sat, Sun approximately
10:00 AM and 7:00 PM Eastern Time (in relation to our bookings on those days) + 1 additional weekday which is somewhat flexible

RECURRING/REGULAR TASKS

CLIENT COMMUNICATION
-Monitor texts and email and scheduling clients using Jane app when other VA is on her day off
-Support with follow-ups and light customer service as needed
-Utilizing our project management software, Asana, for in-house communication to keep all tasks and projects well organized

PROJECT MANAGEMENT
- Assist with ongoing projects during downtime and take initiative where support is needed
- Help track project progress in Asana and ensure tasks are completed in a timely manner and mindful of deadlines and help prioritize tasks accordingly
- Support with organizing project details, notes, and documentation
- Assist with coordinating small internal projects and follow-ups with tea ---------- mbers when needed
-Support with research, data gathering, or projects