Virtual Assistant

VIRTUAL ASSISTANT — JOB DESCRIPTION
Admin & Operations Support
Remote • Part-Time • onlinejobs.ph

About the Role
We are a growing sales and marketing agency looking for a reliable, organised Virtual Assistant to support our team on a part-time basis. This is a flexible, remote role starting at around 5–10 hours per week, with the potential to grow as the business grows.
Full training will be provided on all tools and processes we use, so you do not need to be an expert before you start. What matters most is that you are reliable, a quick learner, comfortable working independently, and genuinely enjoy keeping things organised and running smoothly.

What You Will Be Doing
Your work will fall across four main areas:
Content Organisation

Adding and organising content ideas into our project management system on behalf of clients
Keeping content schedules and databases tidy and up-to-date
Supporting the team in making sure content is planned, organised, and ready to go

Automation Support

Helping to set up and manage simple automations to keep our workflows running efficiently
Connecting tools together so information flows between platforms without manual effort
Flagging any issues with existing automations so they can be fixed quickly

Tracking & Reporting

Keeping track of key data and updating shared spreadsheets and dashboards regularly
Monitoring task progress across the team and making sure nothing gets missed
Flagging delays or gaps to the relevant team member

Content Posting

Scheduling and publishing content across social media platforms on behalf of clients
Making sure posts go out at the right time with the correct copy and assets
Following a clear checklist and brief for every post


Tools We Use
Don't worry if you haven't used all of these before — training will be provided. Familiarity with any of them is a bonus.

Notion — for content planning and project management
Google Sheets & Google Drive — for data tracking and file management
Automation platforms — such as Make or Zapier
Social media scheduling tools — for posting content


What We Are Looking For
Essential

Reliable, organised, and detail-oriented — you follow through on tasks without being chased
Comfortable learning new tools quickly with guidance
Good written English for communicating clearly with the team
Able to work independently and manage your own time
Stable internet connection and a suitable place to work from home

Nice to Have (Not Required)

Some experience as a Virtual Assistant or in a similar support role
Familiarity with Notion, Google Workspace, or any automation tools
Any background working with sales, marketing, or content teams


Hours & Working Arrangements

Fully remote — work from anywhere
Starting at approximately 5–10 hours per week, with the potential for more as the business grows
Flexible schedule — we care about tasks being completed, not when you are online
Must be available for a short weekly check-in call at a mutually agreed time
Pay is negotiable based on experience — please include your expected rate when applying


How to Apply
To apply, please send a short message telling us a little about yourself, any relevant experience you have, your availability, and your expected rate.
? Important: We receive a high volume of applications. To show us that you have read this job description in full, please start your application message with the word "orange". Applications that do not include this will not be considered.
We look forward to hearing from you. Only shortlisted candidates will be contacted.