Virtual Assistant for Wellness Entrepreneur (Podcast, Content, Retreats)

About the Role

I’m a wellness entrepreneur with a skincare line called HALO42 about to expand internationally while also being a yoga instructor and coach, and best selling author building several projects including a podcast, blog (substack), wellness brand, and retreat experiences to take place globally.

I’m looking for a highly organized and reliable virtual assistant to help support these projects.

This role will begin with a small paid test project. If we work well together, it can grow into a long-term part-time and potentially full-time role.

I value people who are detail-oriented, proactive, and enjoy helping creative projects stay organized.

Responsibilities

Tasks may include:

• Uploading podcast episodes to Podbean and YouTube, organizing show notes, and preparing episode descriptions
• Formatting blog posts with images and SEO-optimized headlines in Substack and assisting with newsletter distribution
• Scheduling social media posts and filtering incoming messages or DMs
• Researching retreat venues, event locations, and potential collaboration opportunities
• Organizing documents, digital files, and spreadsheets
• Assisting with email organization, inbox management, scheduling, and calendar coordination
• Booking travel and helping coordinate logistics
• Conducting online research (finding networking opportunities, conferences, influencers, podcast interviews, etc.)
• Organizing leads and maintaining a simple CRM database

Training will be provided through short screen-recorded videos.

Initial Test Project

Before hiring long-term, I will ask 5 finalists to complete a small paid research task:

Research 15 luxury yoga-Wellness retreat venues in Bali and the United States that can host 15–25 guests for a week long detox beauty retreat.

Provide a spreadsheet including:

• Venue name
• Website
• Location
• Guest capacity
• Estimated pricing
• Notes (catering and chef and key amenities)

This helps us see how we work together

Skills Required

• Excellent written and spoken English
• Strong organizational skills
• Comfortable using Google Docs and spreadsheets
• Ability to follow instructions carefully
• Strong research ability
• Social Media Expertise

Bonus if you have experience with:

• Social media scheduling
• Podcast publishing
• Blog or content management

Interest in wellness, yoga, or mindfulness is a plus.

Hours

Starting: 5–10 hours per week

Opportunity to grow into part-time or full-time work for the right person.

Compensation

Hourly rate based on experience.

To Apply

Please include:

Your experience working as a virtual assistant

Your hourly rate

The tools you commonly use for organization or productivity

A 60–90 second introduction video telling me about yourself

To confirm you read this entire job description, please begin your application with the word “CALM.”