Virtual Assistant Needed – Administrative Support, RFP Tracking, and Client Communication

I am seeking a reliable and detail-oriented Virtual Assistant to support administrative operations for a growing consulting firm. This role is ideal for someone who is organized, proactive, and comfortable managing digital workflows.

Primary Responsibilities

• Inbox Management
Organize incoming emails, flag priority messages, draft basic responses, and maintain a structured inbox.

• Cloud Folder Creation and Organization
Create and maintain organized folder systems in cloud platforms such as Google Drive, Dropbox, or OneDrive to support project and document management.

• Client Communication
Send professional emails to clients, schedule meetings, share documents, and ensure timely follow-up.

• RFP Website Monitoring and Filing
Monitor government procurement and RFP websites, identify relevant opportunities, download solicitation documents, and organize them into the appropriate cloud folders for review.

• Light Social Media Support
Assist with creating and scheduling basic posts across platforms such as LinkedIn, Instagram, or Bluesky using content guidance provided.

Preferred Qualifications

• Strong written communication skills
• Excellent organization and attention to detail
• Experience with email management and scheduling tools
• Familiarity with cloud storage platforms
• Ability to review and track RFP or procurement opportunities
• Basic understanding of social media posting and scheduling tools (Canva, Buffer, Later, etc.)

Nice to Have

• Experience supporting consultants, entrepreneurs, or small businesses
• Familiarity with government contracting or proposal tracking
• Experience using project management tools such as Trello, Asana, or ClickUp

Hours and Structure

• Part-time, flexible hours
• Remote position
• Opportunity for ongoing work depending on performance