Senior Executive Assistant

Senior Executive Assistant
Part-Time | 9am-1pm GMT (U.K. time)
Salary: GBP 600 per month

OVERVIEW
We are seeking an experienced Executive Assistant to provide high-level operational, administrative, and marketing support as the Founder's training and consultancy business continues to grow. The role is designed for a highly capable assistant who can take ownership of day-to-day operations, streamline workflows, and help manage long sales cycles, complex client deliverables, and a growing pipeline of opportunities.

The ideal candidate is proactive, organised, commercially aware, and comfortable supporting a founder who works across virtual training delivery, in-person sessions, business development, and long-term consulting engagements.

KEY RESPONSIBILITIES
-Executive Support & Operations
-Manage the Founder and Consultant’s travel and accommodation where necessary.
-Coordinate virtual and in-person training sessions, ensuring the Founder is fully prepared for each delivery block (some lasting up to 14 weeks).
-Work directly with the Founder to identify the key areas in his business that are taking his time, and build and execute a plan to take them over, freeing up the Founder to focus on solving client problems.

-Maintain oversight of ongoing client deliverables, follow-ups, and deadlines.
-Prepare documents, presentations, proposals, and reports as required.
-Keep the Founder organised, focused, and operating efficiently during heavy workload periods

Business Development Support
-Track long sales cycles (12-18 months) and maintain an organised pipeline. (don’t think this is required currently, though this could change)
-Assist in preparing bids, proposals, and supporting documentation. (yes for sure)
-Support research into new revenue streams, sectors, and partnership opportunities. (yes, I’d be interested to hear ideas from candidates into how they might approach this)

Marketing & Systems Support
-Assist with marketing administration ahead of the new website launch.
-Organise and utilise the Founder’s extensive internal data to support marketing campaigns.
-Support creation and coordination of email marketing campaigns and newsletters.
-Help build and maintain operational systems, SOPs, and workflow processes.
-Coordinate tasks with external marketing or web development partners where needed.

Client & Project Support
-Communicate with clients around schedules, follow-ups, and document needs.
-Help ensure high-quality service delivery by managing logistics, timelines, and expectations.
-Support onboarding and coordination of contractors, part-time workers, or partners.
-Prepare reports based on evaluation form feedback from course deliveries.
-Prepare and complete vendor forms for customer onboarding.
-Helping with hosting and monitoring of Zoom events where required (with adequate notice given).
-Pre-course information gathering (including assisting with systematizing process)

ROLE REQUIREMENTS
-At least 5 years of experience as an Executive Assistant or Operations Assistant.
-Experience supporting founders, consultants, or senior executives.
-Strong organisational skills with the ability to manage multiple competing priorities.
-Excellent written and spoken English.
-Highly proactive, able to anticipate needs and solve problems independently
-Experience in B2B or professional services marketing is highly desirable.
-Comfortable supporting a business with fluctuating timelines, tight deadlines, and periods of intense delivery.

PERSONAL ATTRIBUTES
-Calm, composed, and able to support an executive under pressure.
-Detail-oriented with strong follow-through.
-Commercially minded and able to understand business priorities quickly
-Structured, systematic, and process-driven.
-Loyal, trustworthy, and able to handle confidential information responsibly.

SUCCESS INDICATORS
-The Founder’s calendar, inbox, and workload become structured and manageable. (My inbox is pretty manageable, and calendar is manageable also - at least for now)
-Sales pipeline and client follow-ups are consistently maintained. (not a priority more what I should focus on)
-Administrative and operational bottlenecks are removed. (yes)
-Liaising with consultants to provide some support for engagements. A systemised way of managing multiple diaries would be useful.

Administration relating to onboarding, admin for organising courses, new clients etc.
Documentation for marketing and proposals. This is a time consuming part of the process, and I would like someone who can help to standardise this in a way that makes it a great deal easier.
Marketing activity (particularly email marketing and campaigns) becomes consistent. This is a priority; The Founderd needs someone to help build a marketing machine and help manage the workflow for this, and to rationalise all of the data we have.

OTHERS
Making posts on Linkedin via the company account, other similar marketing related activities.
Systems and processes are in place to reduce overwhelm and support growth.
This is important, someone who can help drive initiatives to grow the business.

The Founder gains back significant time each week, allowing him to focus on growth, consulting, and client delivery.

**HOW TO APPLY: Please fill out this form: ----------
Please apply ONLY if you are 100% confident you are qualified.