Finance & Revenue Operations Coordinator (AR & AP)

About the Company
Leverage Live Local (LLL) is a US-based compliance consulting firm -- the #1 preparer of Multifamily Middle Market (MMM) tax exemption applications in Florida under the Live Local Act. We manage compliance for 70+ properties representing over 20,000 units. Our team is remote-first with staff in the Philippines, Spain, and Brazil.

About the Role
We are hiring a Finance & Revenue Operations Coordinator to own our day-to-day money movement -- client invoicing and collections (AR) and vendor bills and payments (AP). This is not a data entry role. You will run our billing systems, keep AR and AP clean, and make sure cash moves on time, every time.

What You Will Own

AR (Accounts Receivable):
- Send client invoices on schedule according to our billing calendar
- Monitor who has paid, who is late, and what follow-up step they are on
- Follow up with late accounts using our AI collections agent (Klaus) and email templates
- Escalate overdue accounts to management when required
- Maintain clean AR records in QuickBooks and HubSpot

AP (Accounts Payable):
- Capture all vendor invoices as they arrive (via dedicated AP inbox)
- Log every bill into our AP ledger: vendor, amount, due date, terms
- Prepare weekly payment runs for approval
- Email vendors for statements and reconcile discrepancies
- Ensure no service interruptions due to missed payments

Reporting:
- Produce a simple weekly cash report: AR aging, AP due, cash in bank, upcoming major payments
- Flag anything that needs management attention before it becomes a problem
- Improve our processes over time and document SOPs

What Success Looks Like in Your First 90 Days
- 100% of client invoices sent on schedule
- 85%+ of AR current within 30 days
- 100% of vendor invoices logged within 2 business days of receipt
- All critical vendors paid within agreed terms, zero service interruptions

Requirements
- 3+ years experience in accounting, AR/AP, or billing for US, UK, or Australian clients
- Strong experience with QuickBooks or Xero
- Excellent written English -- you will communicate directly with US-based clients and vendors by email
- High attention to detail; loves checklists and reconciliations; hates loose ends
- Comfortable working US Eastern hours overlap (at least 4 hours per day, ideally 8am-12pm ET)

Nice to Have
- Experience with HubSpot or other CRMs
- Comfort with AI tools, Zapier, or automation workflows
- Background in professional services, real estate, or property management clients

How to Apply
Send your CV and answer the following questions:
1. Describe your experience with AR and AP for international (US/UK/AU) clients. What was your specific role and what did you personally own?
2. How do you currently track all invoices and due dates? What tools or systems do you use?
3. Attach or describe a simple report you have built to summarize AR and AP status for management.